US Payroll Specialist

Job Summary:

US Payroll Specialist

Key Responsibilities:

• Process bi-weekly/semi-monthly/monthly payroll for US employees using payroll software such as

  QBO Payroll, ADP, Gusto, BambooHR

  , or similar systems.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Administer employee deductions including benefits, garnishments, 401(k), and taxes.
• Prepare and reconcile payroll reports, journals, and general ledger entries.
• Respond to payroll-related inquiries and resolve issues in a timely and professional manner.
• Maintain accurate payroll records and documentation for auditing purposes.
• Collaborate with HR and Finance teams to update employee records and payroll data.
• Assist with year-end processes including W-2, W-3, and other IRS filings.
• Stay up-to-date with changes in payroll laws and tax regulations.
• Handle off-cycle payments, final settlements, and adjustments when required.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 3+ years of US payroll processing experience.
• Strong knowledge of federal and state wage and hour laws.
• Experience with payroll systems such as

  QBO Payroll, ADP, Gusto, BambooHR

  , or similar.
• Familiarity with payroll taxes, garnishments, and benefit deductions.
• Excellent attention to detail and organizational skills.
• Ability to handle sensitive and confidential information.
• Strong Excel skills and general accounting knowledge a plus.
• Certified Payroll Professional (CPP) certification is a plus.