Tendering Manager

Job Description: Tendering Manager

We are currently seeking a proficient Tendering Manager to oversee all aspects of our

tendering operations. The ideal candidate will manage tenders from initiation to submission,

ensuring strict adherence to client requirements and internal quality standards. This role

demands advanced capabilities in documentation, cross-functional coordination, budgeting,

and commercial negotiations.

Key Responsibilities

Tender Preparation and Submission

 Prepare and submit tender documents, commercial bids, and Requests for Proposal

(RFPs).

 Formulate tender strategies aligned with client requirements and organizational goals.

 Analyze and interpret tender documents, contracts, and scopes of work.

Bid Management and Coordination

 Collaborate with internal departments including technical, finance, and procurement

teams to gather necessary data.

 Develop comprehensive cost estimates, timelines, and resource plans for each bid.

 Present project proposals to management and clients, ensuring a clear understanding

of deliverables and expectations.

Stakeholder Engagement

 Maintain effective communication with clients, government bodies, subcontractors,

and consultants throughout the tendering process.

 Serve as the primary point of contact for all tender-related queries and clarifications.

Contract Review and Compliance

 Draft, review, and negotiate tender agreements to ensure alignment with project

requirements.

 Ensure all submissions comply with applicable legal and regulatory standards.

Budgeting and Financial Planning

 Prepare and manage tender budgets, ensuring alignment with the company’s financial

objectives.

 Identify potential financial risks associated with bids and implement appropriate

mitigation strategies.

Process Improvement and Documentation

 Maintain detailed records of all tender processes, submissions, and results.

 Apply industry best practices to improve the efficiency and effectiveness of future

tendering activities.

Market Research and Competitor Analysis

 Conduct market research to identify new tendering opportunities.

 Monitor industry trends and competitor behavior to inform strategic decisions.

Candidate Requirements

Qualifications and Experience

 A Bachelor’s degree in Engineering, Business Administration, or a related discipline.

 Minimum of 5 years of professional experience in tender management, bidding, and

contract negotiation.

 Prior experience in the construction industry, particularly in prefabrication, is highly

desirable.

 Familiarity with government e-procurement portals (such as GEM) and ERP systems,

especially HubSpot, is advantageous.