Tender Executive

A Tender Executive is responsible for managing the entire tendering process of a company — from identifying relevant tenders to preparing and submitting bids. Below is a comprehensive job description for a Tender Executive role: Job Title: Tender ExecutiveDepartment: Sales / Business Development / CommercialLocation: [Specify Location]Reports to: Tender Manager / Sales Head / DirectorJob Summary:The Tender Executive is responsible for identifying tender opportunities, analyzing requirements, coordinating with internal teams, and ensuring timely submission of accurate and competitive bids. The role requires attention to detail, strong organizational skills, and knowledge of procurement processes. Key Responsibilities:Tender Identification & Analysis Monitor and identify relevant tenders from portals, newspapers, and customer communications. Understand tender requirements, eligibility criteria, and technical/commercial conditions. Documentation & Bid Preparation Collect, prepare, and organize all necessary documentation including company profile, certifications, financials, and technical details. Prepare pre-qualification documents, technical bids, and financial/commercial offers. Ensure compliance with all tender requirements and formats. Coordination & Communication Liaise with internal departments like Engineering, Finance, Purchase, Legal, and Sales for required inputs. Coordinate with vendors and subcontractors for technical and pricing inputs (if applicable). Communicate with clients/customers for clarifications or pre-bid queries. Submission & Follow-up Ensure timely submission of tenders (online/offline) as per deadlines. Maintain records of all submitted tenders, track status, and follow up on results. Assist in negotiations or presentations, if required. Reporting & Compliance Maintain an updated database of tenders, submissions, and outcomes. Ensure confidentiality and compliance with client and company policies. Provide periodic reports on tender performance to management. Required Skills & Competencies:Strong understanding of tendering and bidding processes. Excellent organizational and documentation skills. Proficiency in MS Office (Word, Excel, PowerPoint). Good written and verbal communication skills. Ability to work under pressure and meet deadlines. Knowledge of e-tendering portals (e.g., GeM, CPPP, state procurement portals). Educational Qualification:Bachelor's Degree (Commerce, Business Administration, Engineering, or equivalent). Diploma/certification in tender management (optional but preferred). Experience:2–5 years of experience in tendering, bidding, or commercial documentation. Industry experience in [e.g., engineering, infrastructure, manufacturing, etc.] is preferred.