Talent Acquisition Coordinator Systems & Hiring Support

Job Description

Job description This operation is based in the US, so the employee will be required to work in the Eastern Time Zone(EST) i.e., from 9pm to 5.30am IST. Excellent verbal and written English skills are a necessity. Position Summary: Seeking an organized and tech-savvy Talent Acquisition Coordinator to join our recruitment operations team. Based in India, this role will support U.S.-based hiring managers and recruiters by managing tasks in our applicant tracking system (iCIMS), ensuring smooth hiring processes, and providing day-to-day system and administrative support. This is a great opportunity to make a tremendous impact on our organization while growing their career in talent acquisition and HR systems. Role & Responsibilities: As a Talent Acquisition Coordinator, you will play a crucial role in our HR/TA daily operations Provide iCIMS system access and credentials for new hiring managers. Ensure hiring managers complete required training before providing access to hiring tools. Post and update jobs in iCIMS, track approvals, timelines and close out roles. Help maintain clear and timely communication with hiring managers through iCIMS (e.g., reminders, updates, interview coordination). Support the recruiting in producing basic iCIMS reports and dashboards. Assist with the accuracy and organization of system data Monitor and flag issues or delays in job posting workflows. Collaborate with the Talent Acquisition team to keep processes consistent and compliant. Participate in projects and tasks aimed at improving system usage and manager support. Preferred Candidate Profile: 2-3 years of experience in a coordinator or administrative support role, ideally in HR, recruiting, or any related field. Familiarity with applicant tracking systems (ATS), especially iCIMS, is a plus Strong attention to detail and organizational skills. Comfort using systems and learning new software quickly. Clear written and verbal communication skills Ability to manage multiple tasks and deadlines. A proactive and helpful attitude when working with others. Experience working with U.S.-based teams or in a global support function. Basic understanding of recruiting processes and workflows.