Subcontract Analyst - Procurement

Subcontract Analyst - Procurement

About the opportunity we offer:

• Assess and process the Subcontractors monthly application for payment, following the internal procedure
• Support the assessment and evaluation of Purchase Orders (POs) and Charges received from the Subcontractor
• Review submitted sample invoices against agreed Subcontracts, POs, and price lists
• Review incoming Tender Recommendation Reports (TRR) for acknowledgement including a check for value for money and compliance
• Distribute Tender Recommendation Reports (TRR) internally to relevant stakeholders to obtain feedback
• Draft acknowledgements in the official communication system for Subcontract manager review for compliant Tender Recommendation Reports
• Update the TRR Tracker and Dashboard
• Maintain a repository of costing and rates from TRRs to be used for assessing future payment applications
• Conduct spot checks on low-value items procured without a TRR to confirm the Subcontractor obtained market rates and a minimum of three quotes
• Support the review and reporting of Subcontractor Plant
• Review Subcontractor plant mobilisation plans and weekly plant reports
• Carry out analysis to ensure the Subcontractor is adhering to the mobilisation plan
• Produce metrics for on-site management of plant and payment applications
• Provide review and feedback on Subcontract weekly and monthly reporting for compliance and quality
• Capture metrics about communications exchanges between the Contractor and Subcontractor into a dashboard for management reporting
• Update and distribute the KPI Dashboards to stakeholders
• Attend the weekly subcontract team meeting
• Assist the Project Controls team with queries related to assessed costs and charges

About you:

• Bachelors degree in engineering, Manufacturing, Quality Management, or related field.
• Minimum of 3-5 years of experience in supplier quality management or a related role.
• Strong analytical and problem-solving skills.
• Project management skills
• Familiarity with regulatory requirements and industry standards.
• Excellent communication and interpersonal skills.
• Previous experience in subcontracting management
• Good interpersonal and influential skills
• Strong organizational and record-keeping abilities.
• Ability to collaborate effectively with cross-functional teams.
• Detail-oriented with a focus on accuracy and precision.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Open for 24*7 shifts