4 Statutory Filings Jobs

Responsibilities (how we will measure success) The job incumbent is expected to handle basic corporate secretarial and administrative related activities for the relevant cluster, other than the review of such activities. They will communicate directly with clusters on routine corporate secretarial, and administrative matters, ensuring a service excellence at all times, and will take ownership of all tasks assigned.Tasks delivered will be accurate, well-presented, meet quality standards, on time and in full. Tasks (what does the role do on a day-to-day basis) Support the preparation and maintenance of corporate documentation including minutes, resolutions, and statutory records. Assist with board and shareholder meetings including basic meeting documentation and logistics. Process basic corporate changes and maintain entity information in relevant systems. Support statutory and regulatory filings and submissions while ensuring adherence to deadlines. Support banking administration and tax administration in several online platforms. Assist in maintaining compliance calendars and monitoring key dates. Support with anti-money laundering responsibilities. Collaborate with team members to ensure any applicable service delivery standards are met. Handle routine queries related to corporate secretarial matters. Support risk management through accurate record-keeping and adherence to internal procedures. Key competencies for position and level (see Group Competency model) Customer focus Communicates effectively Plans and delivers Interpersonal savvy Result orientated Professional attitude Multitasking Critical thinking analytical and problem solving Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Accuracy Accountability Discipline Attention to detail Collaboration Proactivity Organised Resilience Drive to succeed Reliable and trustworthy

Responsibilities (how we will measure success) The job incumbent is expected to handle basic corporate secretarial and administrative related activities for the relevant cluster, other than the review of such activities. They will communicate directly with clusters on routine corporate secretarial, and administrative matters, ensuring a service excellence at all times, and will take ownership of all tasks assigned.Tasks delivered will be accurate, well-presented, meet quality standards, on time and in full. Tasks (what does the role do on a day-to-day basis) Support the preparation and maintenance of corporate documentation including minutes, resolutions, and statutory records. Assist with board and shareholder meetings including basic meeting documentation and logistics. Process basic corporate changes and maintain entity information in relevant systems. Support statutory and regulatory filings and submissions while ensuring adherence to deadlines. Support banking administration and tax administration in several online platforms. Assist in maintaining compliance calendars and monitoring key dates. Support with anti-money laundering responsibilities. Collaborate with team members to ensure any applicable service delivery standards are met. Handle routine queries related to corporate secretarial matters. Support risk management through accurate record-keeping and adherence to internal procedures. Key competencies for position and level (see Group Competency model) Customer focus Communicates effectively Plans and delivers Interpersonal savvy Result orientated Professional attitude Multitasking Critical thinking analytical and problem solving Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Accuracy Accountability Discipline Attention to detail Collaboration Proactivity Organised Resilience Drive to succeed Reliable and trustworthy

Job Overview This job role will require the incumbent to execute the activities of the Secretarial division of the company by assisting in corporate governance, compliance with regulatory requirements, and board-related matters. Key Roles & Responsibilities Facilitate board meetings, committee meetings, and general meetings in accordance with statutory requirements. Facilitate preparation of agenda, minutes, resolutions, and other documentation for board and committee meetings. Coordinate responses to regulatory inquiries, inspections, and audits. Prepare statutory registers, records, and filings as required by company law and regulatory authorities. Prepare filings related to meetings, changes in capital structure, and other corporate actions. Liaise with internal stakeholders, and external - depositories, auditors, and regulators on secretarial matters. Draft & disseminate communications, reports, and disclosures to stakeholders. • Implement policies, procedures, and internal controls related to corporate governance and secretarial functions. Update corporate governance policies to ensure alignment with best practices and regulatory requirements. Provide administrative support in preparing and distributing communications, reports, and disclosures to board members, shareholders, and other stakeholders

Key Responsibilities: 1. Governance and Compliance: o Ensure that the company complies with statutory and regulatory requirements. o Advise the board on corporate governance matters and legal responsibilities. o Ensure the company operates within the legal framework and follows best practices in corporate governance. 2. Board Support: o Organize, prepare, and attend board meetings and committee meetings. o Ensure accurate recording and timely distribution of meeting minutes. o Draft agendas, compile board packs, and follow up on action points. o Advise the board on matters of corporate governance and board processes. 3. Regulatory Filings: o Ensure timely filings of annual returns, financial statements, and other statutory documents with regulatory authorities such as Companies House (UK), SEC (US), or similar in other jurisdictions. o Maintain and update the companys statutory books, including the register of members, directors, and secretaries. 4. Shareholder Relations: o Organize annual general meetings (AGMs) and extraordinary general meetings (EGMs). o Communicate with shareholders regarding dividends, notices, and other corporate actions. o Oversee the issuance of shares, maintenance of share registers, and dividend payments. 5. Corporate Records and Documentation: o Maintain and safeguard the companys legal documents and records. o Ensure proper execution of important legal documents, contracts, and agreements. o Implement and maintain proper document retention policies. 6. Legal and Risk Management: o Provide advice on legal matters related to the companys operations. o Liaise with external lawyers on litigation, contract reviews, or other legal issues. o Oversee risk management policies and ensure compliance with regulations. 7. Advisory Role: o Advise directors on legal and compliance matters, including potential conflicts of interest and governance issues. o Provide guidance on corporate ethics, including compliance with codes of conduct and other policies. 8. Training and Development: o Keep the board updated on legal and regulatory developments affecting the company. o Organize training sessions for board members and senior management on governance and compliance matters.