Specialist – Financial Management
JBS Lease Administration
Reporting to: Team Lead/Assistant Manager Lease Administration
Key Stakeholders: Account managers, Hub Leads, Clients and their teams
Direct Reports: Nil
What this job involves:
High level of independenceDo you work independently without close supervision? We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration Abstraction services for JLL Clients. You will liaise with internal parties to obtain appropriate lease documentation, work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required. This may include scope discussions; abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems.Highest qualitative deliveryCross Check and verify Abstracts and System Data; verify and review System Reports and System Data for Accuracy and Completeness; perform Lease Document Matching and Review for completeness to be able to Abstract; Accurately record Lease Documents information into Master Document Control Log / Document Trackers; Work closely with internal Stakeholders to resolve Document/Abstraction related queries; Review landlord invoices to ensure adherence to lease requirement; prepare area, cost-schedule and events variance reports for validation projects; ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies.A high degree of independence is required on a day to day basis
- Act as the primary contact for interaction with all parties to keep the lease administration
database current and accurate
- Primary duties and responsibilities include the following:
- Liaise with internal parties to obtain appropriate lease documentation
- Manage document workf low to ensure team responsibilities are completed in a timely manner
- Generate monthly reporting package which includes critical date and po rtfolio summary reporting
in a timely and accurate manner
- Complete an audit of works completed by JLL's Lease Administration teams
- Complete Operational Expense Reconciliation on behalf of our clients and update our Lease
Administration system
- Work closely with colleagues within other Lease Administration teams to ensure workload is
completed in a timely and accurate manner
- Assist in the transition of new accounts into JLL responsibility. This may include audits and
process testing
- Obtain and review landlord invoices to ensure adherence to lease requirements
- Generate Accounts Payable reporting and prepare invoices for payment
- Perform Accounts Receivable reporting
- Generate Accounts Receivable reporting and communicate on outstanding payments
- Complete all duties with a focus on cost avoidance for our clients
- Obtain, track and report on Insurance and Security deposit matters (where applicable)
- Ensure our processes and procedures are maintained to ensure adherence with all internal and
external compliance policies
- Prepare monthly client invoices (where applicable)
- Manage ad hoc projects to ensure clear communication on progress and timely completion of all
assigned tasks
- Training of New staff members when required.
Performance Objectives
- To deliver exceptional Lease Administration services
- To cross-check and verify abstracts and system data;
- To audit and review system reports and system data for accuracy
- To deliver relevant and accurate reporting
Sounds like you? To apply, you need to have:
- University graduate (Commerce / Finance Background) or equivalent work experience in lease
administration;
- A minimum of five-Seven (5-7) years’ industry experience required either in the corporate
environment, third party service provider or as a consultant;
- Strong attention to detail and good organizational, interpersonal skills required;
- Knowledge of real estate leases and accounting would be useful;
- Demonstrated ability to maintain and manage accurate data;
- Demonstrated ability to prioritise work within tight operational and f inancial deadlines;
- Good interpersonal skills to operate as a pro-active member of a small core team;
- Positive approach to meeting clients’ needs;
- Sound computer skills in Microsoft Word and Excel;
- Experience in using a property management/lease administration system.
Key Skills
- Have expert working knowledge of AP and AR
- Must have excellent communication skills
Impeccable expertiseWe’re looking for University Graduates, having Lease Abstraction expertise with at least 7 years of experience. It would be wonderful if you’ve worked in Real estate field, and having an experience in using a property management/lease administration system. You must possess Project management skills and experience leading abstraction projects; able to rapidly understand different client requirements and their implications/risks etc. Able to understand and plan resourcing for projects, and negotiate with senior leaders and stakeholders. Quickly gain in-depth knowledge of JLL standards and best practices, legal expertise in leases and their requirements/risks. Along with effective communication and team collaboration skills. Should be able to identify trends and themes in errors; build training and coaching plans to address.Immaculate knowledgeYou should possess sound computer skills in Microsoft Office (MS Excel, Outlook), Strong Project Management Skills, Excellent Verbal and Written Communication Skills, Strong organizational and interpersonal skills, Demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines, Readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required, Attention to details, high degree of workplace ethics and integrityAvid Reader and fast learnerIf you have an interest in Reading, strong comprehension and paraphrasing skills, then this job is a perfect match for you. This job involves Innovative thinking, effectively manage self and other emotions, Self-motivated and a strong team player and delivery of the work in tight operational deadlines. We are looking for a candidate who is highly accountable and work with least supervision.
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply today!
