Society Manager

The Society Manager will be responsible for the overall administration, maintenance, and smooth functioning of the co-housing society. This includes overseeing staff, ensuring compliance with legal and financial obligations, managing vendors, addressing residents’ concerns, and maintaining society infrastructure.

Key Responsibilities:

Administrative Duties:

• Maintain and update all society records and documents (ownership records, meeting minutes, contracts, etc.)
• Schedule and coordinate society meetings (AGMs, SGMs), and prepare agendas and MOMs
• Communicate important notices, circulars, and updates to residents

Staff and Vendor Management:

• Supervise daily tasks of housekeeping, security, gardeners, electricians, and maintenance staff
• Manage vendor contracts and monitor the quality of services (lift, CCTV, garbage disposal, etc.)
• Recruit, train, and monitor new staff as required

Finance & Accounting:

• Work with the accountant to ensure timely billing and collection of maintenance charges
• Track outstanding dues and send reminders for non-payment
• Assist in preparation of annual budgets, expense monitoring, and audit coordination

Facility & Infrastructure Management:

• Oversee maintenance and cleanliness of all common areas, amenities, and equipment
• Ensure timely servicing of lifts, generators, water pumps, and other machinery
• Monitor utility usage and address issues related to water supply, electricity, and drainage

Legal & Compliance:

• Ensure the society complies with local municipal laws and housing society bye-laws
• Handle RERA, registrar of societies, and legal documentation as needed
• Maintain insurance for the society building and staff

Resident Engagement & Grievance Handling:

• Address and resolve resident complaints and queries efficiently
• Act as a bridge between the management committee and society members
• Foster community participation in events, meetings, and decision-making

Requirements:

• Minimum 3-5 years of experience in society management or property management
• Graduate in any discipline; preference to candidates with facility management certification
• Strong communication, coordination, and people management skills
• Familiarity with housing society laws and maintenance software (e.g., MyGate, ApnaComplex, etc.)
• Basic accounting and record-keeping knowledge

Job Type: Full-time

Pay: ₹20,000.00 - ₹80,000.00 per month

Ability to commute/relocate:

• Wakad, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Property maintenance: 3 years (Preferred)

Work Location: In person