Site Operations & Administration Executive (Off-roll)

Key Responsibilities & Accountabilities (KRAs):

I. Site Management & Operations:

• Office & Facility Management:

  Oversee general office management, including stationary supplies, HSE stock, and inventory, pantry , snacks etc

• Housekeeping:

  Ensure high standards of housekeeping at Zero Point & PSS.

• Site Maintenance:

  Manage AMCs for site maintenance and oversee general site maintenance activities.

• Utility & Contract Management:

  Oversee the renewal of contracts and coordinate with HO (Head Office) and IT for related matters.

• Logistics & Support:

  Manage cab services

• Errands & Site Requirements:

  Handle all general errands and special requirements of the site promptly and efficiently.

II. Financial & Vendor Management:

• Billing & Payments:

  Ensure accurate billing, timely submission, and payment follow-up for all administration-related bills.

• Budgeting & Forecasting:

  Assist in forecasting and managing budgets for administrative expenses.

III. Compliance & Safety:

• ISO / HSE Coordination:

  Coordinate and ensure compliance with ISO and HSE standards and initiatives.

• Statutory Compliance:

  Assist with coding and ensure adherence to relevant statutory compliances.

IV. Process Improvement & Innovation:

• Proactiveness & Innovation:

  Drive proactiveness and ideation for continuous improvement in site operations.

• Problem Solver:

  Demonstrate persistence and innovation in addressing challenges and finding alternative remedies or solutions.

• Feedback & Monitoring:

  Establish robust feedback mechanisms and monitoring systems for continuous improvement.

V. Event & Stakeholder Management:

• Events & Activities:

  Plan, coordinate, and execute various events and activities at the site.

• Stakeholder Management:

  Effectively manage SOS & instant situations, fostering strong relationships with internal and external stakeholders.

Desired Candidate Characteristics:

• Proactive & Self-Driven:

  Takes initiative and anticipates needs rather than waiting for instructions.

• Problem Solver:

  Demonstrates strong analytical and problem-solving abilities, capable of identifying root causes and implementing effective solutions.

• Organized & Detail-Oriented:

  Possesses excellent organizational skills with a keen eye for detail, ensuring accuracy and efficiency in all tasks.

• Effective Communicator:

  Strong verbal and written communication skills, able to interact clearly and concisely with all levels of staff and external parties.

• Team Player:

  Ability to collaborate effectively with various departments and individuals to achieve common goals.

• Adaptable & Resilient:

  Comfortable working in a dynamic environment and able to handle multiple priorities and unexpected challenges.

• Result-Oriented:

  Focused on achieving outcomes and delivering high-quality work within deadlines.

• Integrity & Professionalism:

  Maintains a high level of integrity and professionalism in all interactions.

Qualifications & Experience:

• Education:

  Bachelor's degree in Business Administration, Facilities Management, or a related field.

• Experience:

  5- 10 years of progressive experience in administration, facilities management, or site operations.

• Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong negotiation and vendor management skills.
• Strong people management skills