Senior Factory Admin Manager

Job Title:

Department:

Location:

Experience Required:

Educational Qualification:

Industry Preference:

Company Description

Rochem Separation Systems has been offering 100% water reuse solutions to treat industrial wastewater since 1992. As the largest subsidiary of the global parent company, Concord Enviro Systems Limited, we are headquartered in India with a presence across 5 continents. Our company leads the market in providing Zero Liquid Discharge (ZLD) solutions and ranks second in overall industrial water recycle and reuse systems in India. We recycle 70 million liters of wastewater daily and provide comprehensive services across the value chain, from design to operation and maintenance. Our innovative and energy-efficient solutions span multiple industries, including pharmaceuticals, textiles, chemicals, and more.

Job Purpose:

The Senior Admin Manager

Key Responsibilities:

1. General Administration:

• Ensure smooth day-to-day administrative operations of the factory premises.
• Manage infrastructure including office buildings, factory facilities, and utilities.
• Oversee housekeeping, canteen, pest control, and sanitation to ensure hygiene and safety standards.
• Supervise transport arrangements for employees and goods (if applicable).
• Monitor and control administrative budgets, expenses, and procurement of supplies and services.

2. Statutory Compliance & Legal:

• Ensure compliance with

  Factories Act

  ,

  Shops and Establishment Act

  ,

  Contract Labor (Regulation and Abolition) Act

  ,

  ESIC

  ,

  PF

  ,

  Gratuity Act

  , and other relevant laws.
• Liaise with statutory and government bodies such as Factory Inspectorate, Labor Office, Pollution Control Board, etc.
• Maintain all statutory records, licenses, and timely renewals.
• Handle inspections, audits, and correspondence with legal and regulatory authorities.

3. Security & Safety:

• Supervise and coordinate with third-party security agencies for perimeter security, visitor management, and asset safety.
• Implement emergency response systems, evacuation procedures, and access control protocols.
• Support the EHS (Environment, Health & Safety) team with administrative aspects of compliance and reporting.

4. Labor & Contract Workforce Management:

• Administer all contract labor processes in line with legal requirements.
• Coordinate with contractors and vendors for manpower supply and service agreements.
• Maintain up-to-date records of attendance, working hours, and wages of contract workers.
• Address grievances, disputes, and disciplinary issues in coordination with HR and labor officers.

5. Liaison & Coordination:

• Serve as the key contact person for all factory-related administrative communication with local authorities.
• Establish good rapport with local community leaders, government officials, and law enforcement.
• Facilitate government approvals and permits for projects, expansions, and other initiatives.

6. Facility Management & Asset Maintenance:

• Oversee maintenance and upkeep of office equipment, factory buildings, common areas, electricals, and utilities.
• Coordinate repairs, AMC contracts, and vendor management.
• Ensure fire safety equipment, DG sets, HVAC, and other critical infrastructure are regularly serviced and operational.

Desired Candidate Profile:

• Minimum

  10 years’ experience

  in administrative management,

  preferably in a factory or manufacturing setup

  .
• Strong working knowledge of

  statutory compliances, factory laws, labor laws, and government procedures

  .
• Excellent communication, negotiation, and interpersonal skills.
• Proven leadership and team management abilities.
• Sound judgment and decision-making skills with a proactive problem-solving approach.
• Proficient in MS Office and administrative tools.

Key Competencies:

• Compliance-Oriented

• Integrity and Accountability

• People and Vendor Management

• Crisis & Risk Management

• Attention to Detail

• Process & Documentation Expertise