Senior Executive Tender & Bidding (Civil Projects)

Senior Executive Tender & Proposal

Department:

Job Summary:

Senior Executive – Tender & Proposal

Key Responsibilities:

1. Tender Identification & Pre-Bid Analysis

• Regularly track tenders from government portals (GeM, CPPP, eProc portals, etc.)
• Filter and share relevant tenders with internal stakeholders based on eligibility and scope
• Study NIT, RFP, BOQ and other documents for compliance and risk assessment
• Raise technical and commercial queries before pre-bid meetings
• Maintain tracker of upcoming tenders with deadlines and key requirements

2. Bid Preparation & Documentation

• Prepare and compile technical and commercial proposals in line with tender norms
• Ensure submission of valid certificates: solvency, GST, PAN, PF, EMD, BG, etc.
• Draft cover letters, affidavits, declarations and format-specific documents
• Adhere to detailed guidelines (font, sequence, stamps, notarization, etc.)
• Coordinate with internal departments (Accounts, Engineering, Admin) for required data

3. Client Coordination & Government Liaising

• Daily coordination with government clients for clarification, site visits, or pre-bid meetings
• Ensure smooth communication with client engineers and tender authorities
• Resolve compliance-related queries raised by department or consultants
• Coordinate submission of hard copies, forms, and other offline documentation
• Build relationships with departmental staff to ensure process flow and updates

4. Regulatory Compliance & Process Accuracy

• Verify compliance with PWD, CPWD, SOR, GFR, and department-specific guidelines
• Avoid errors in credentials, signatories, and upload formats to prevent bid rejection
• Maintain detailed records of corrigendum/addenda updates and ensure incorporation
• Ensure proposal audit readiness and proper version control
• Update statutory document expiry and renewal trackers

5. Post-Submission Tracking & Documentation

• Follow up with clients on bid opening dates, technical/commercial evaluation
• Record bid status – L1, disqualified, withdrawn, or re-invited
• Maintain MIS of all tenders submitted with clear remarks and next actions
• Coordinate with legal or commercial teams in case of dispute or clarification letters
• Archive scanned and hard copies of complete bid folders

  Role & responsibilities

Preferred candidate profile

Qualification:

Experience:

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