Senior Executive

• Ensure adherence to the shipment export plan as communicated by Sales and Planning teams.
• Update export trackers/sheets in a timely manner to provide visibility of execution plans to stakeholders.
• Coordinate with freight forwarders to receive Delivery Orders (DO) as per the export plan.
• Perform freight rate updates frequently for various ports based on order pipelines and business requirements.
• Arrange inspections as per customer and country-specific regulatory requirements.
• Provide advance dispatch information to all relevant stakeholders, including customers, to ensure seamless shipment planning.
• Ensure on-time dispatch of materials per customer requests and contractual timelines.
• Manage the RFQ (Request for Quotation) planning and approval process for export logistics requirements.
• Coordinate with the Planning team for preponement of material readiness to enable advance shipment planning.
• Track vendor payments and follow up to ensure timely clearance as per process.
• Follow up with Customs House Agents (CHA) and transporters to ensure timely placement of containers at stuffing plants/docks and gating-in as per plan.
• Attend and present in customer meetings regarding order execution and shipment planning status.
• Follow up for dispatch of shipping documents to internal and external stakeholders after shipment.
• Support the line manager or team members in ongoing and new projects within the function as required.

Key Skills & Competencies

• Strong understanding of export operations, shipping documentation, and freight coordination.
• Excellent communication and stakeholder management skills.
• Proficiency in Excel for tracker management and analysis.
• Knowledge of CHA, freight forwarder coordination, and container logistics.
• Ability to handle multi-country compliance requirements for inspections and exports.
• Strong follow-up and problem-solving skills to resolve shipment bottlenecks.