Senior Executive – Procurement and Contracts

Position Summary

The Senior Executive – Procurement and Contracts will ensure effective and efficient procurement and contracting of works, goods, and services for CKD and support national and international project teams for different ongoing national/international projects.

The incumbent will work with a broad set of principal-based policies and orders which ensure that CKD achieves the best value for its projects and activities.

As a Senior Executive, the incumbent is expected to have extensive experience in procurement and contracting, with a deep understanding of industry best practices and market trends. They must be highly analytical, able to evaluate supplier proposals and negotiate favorable terms.

Key Responsibilities:

1. Lead End-to-End Procurement Processes: Execute procurement of goods, works, and services in alignment with organizational and donor-specific procurement policies, ensuring compliance and transparency throughout the procurement cycle.
2. Documentation & Tender Management: Prepare and manage procurement documentation including IFBs, REOIs, ToRs, RFPs, and bidding documents, in coordination with project and technical teams.
3. Contracting & Vendor Management: Draft, negotiate, and finalize contracts, purchase orders, and work orders for downstream partners and vendors, ensuring adherence to legal and financial standards.
4. ERP & Process Coordination: Ensure timely creation and tracking of Purchase Orders in ERP systems in close coordination with Finance and Project teams.
5. Compliance & Records Management: Monitor contract implementation, maintain procurement records systematically for audit readiness, and ensure timely renewals, amendments, and closures.
6. Policy Implementation & Process Improvement: Contribute to the development and refinement of procurement policies, tools, and practices to enhance efficiency, cost-effectiveness, and compliance.

Qualifications:

1. Degree in Administration, Accounting, and Management or equivalent;
2. National and/or international certification of training in procurement [desirable];
3. At least 3-5 years of professional experience in the procurement area, with at least specific experience in 4-5 projects funded by the international donors, bilateral/multilateral aid agencies, philanthropies in the preparation of tender documents for goods, works and Services and respective evaluation reports;
4. In-depth knowledge of procurement processes and grasp over organizational guidelines
5. Excellent oral and written communication in English and Hindi;
6. Experienced in the use of information and communication technologies (e-mail, internet, Word, PowerPoint, Excel, MS Project and Database);

CKD seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. CKD encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.