Senior Billing Executive

We are hiring a Billing Executive with 1–2 years of experience to join our core operations team. This role involves managing billing, purchase orders, inventory and dispatch coordination. You will work closely with the accounts, logistics and sales teams to ensure accurate documentation, timely dispatches and smooth backend operations. If you're experienced in managing billing cycles, coordinating dispatches and handling inventory updates in a fast-paced distribution environment—this role is for you. Key Responsibilities Generate accurate sales invoices based on delivery schedules and client POs Create and track purchase orders to vendors and coordinate their inward delivery Coordinate with the dispatch/logistics team to ensure timely product dispatches Prepare and maintain dispatch documentation (challans, e-way bills, transport details, etc.) Update inventory records regularly, reconcile stock movement, and raise GRNs Communicate with clients regarding invoice, dispatch status, and delivery schedules Ensure accuracy in billing and dispatch entries to avoid delays or disputes Identify and resolve mismatches in invoices, POs, and inventory Maintain organized records for audits, accounting, and compliance purposes Support the finance team with periodic reporting of billing and dispatch status Who Can Apply Graduates in B.Com / BBA / MBA (Finance/Accounts preferred) 1–2 years of experience in billing, dispatchand inventory management roles (preferably in distribution or trading companies) Familiar with billing/accounting software (Tally, Zoho, Busy) and e-way bill generation Strong in MS Excel (VLOOKUP, Pivot Tables, etc.) Good verbal and written communication skills for client and supplier coordination High attention to detail, time management and multi-tasking abilities Why Join Vigilant Technologies? Be a part of a leading ICT distribution company working with brands like Honeywell, Bosch, Matrix and more Gain hands-on experience in billing, inventory and dispatch management Collaborate with experienced professionals in a growing, process-driven environment Flat structure with room for career advancement based on performance Join a trusted company with over 18 years of industry expertise