Secretaries & Administrative Assistants

Job Role : Secretaries & Administrative Assistants Project Type:Contract-based / Freelance / Part-time – 1 Month Contract-based / Freelance / Part-time – 1 Month Job Overview: We are seeking domain experts to participate in a Workflow Annotation Project. The role involves documenting and annotating the step-by-step workflows of key tasks within the candidate’s area of expertise. The goal is to capture real-world processes in a structured format for AI training and process optimization purposes. Key Responsibilities: 📅 Calendar & Schedule Management Coordinate and maintain complex calendars for executives and teams Schedule internal and external meetings, avoiding conflicts and optimizing time Send timely meeting reminders and follow-ups ✉️ Communication & Correspondence Draft, format, and proofread emails, letters, and internal communications Respond to routine inquiries and prioritize urgent messages Maintain confidentiality and professionalism in all communications 📝 Documentation & Reporting Prepare meeting agendas, take detailed meeting minutes, and distribute follow-ups Draft presentations, reports, and business documents (PowerPoint, Word, Google Docs) Organize and maintain filing systems (physical and digital) ✈️ Travel & Expense Management Book domestic and international travel (flights, hotels, transportation) Handle visa applications, travel itineraries, and expense reporting Use tools like Concur and Expensify to track and reconcile expenses 🔒 Executive Support & Task Coordination Act as a gatekeeper by managing interruptions and filtering requests Track pending tasks and deadlines to ensure timely execution Assist in onboarding new team members or interns as needed Technical Skills & Tools: 💼 Commercial Software Experience: Productivity: Microsoft 365 (Word, Excel, PowerPoint, Outlook), Google Workspace (paid tiers) Expense & Travel: Concur, Expensify, Expedia Communication & Scheduling: Zoom, Slack, Teams, Calendly CRM & Workflow: Salesforce (basic level) 🆓 Open / Free Software Familiarity: Productivity: Google Workspace (free tier), LibreOffice Suite, LibreOffice Draw Communication & Scheduling: Thunderbird + Lightning, Jitsi Meet, Nextcloud Mail/Calendar Notes & Task Management: Joplin, Standard Notes, Simplenote Data Management: Airtable (free tier), Baserow Ideal Candidate Profile: Excellent organizational and multitasking skills Strong written and verbal communication Discretion in handling confidential information Tech-savvy with ability to adapt to new tools quickly Proactive, reliable, and a problem-solver Interested Please share your Resume to Ganapathikumar.m@highbrowtechnology.com Show more Show less