Sales & Executive Operations Coordinator

Brill Media is proud to be recognized by Inc. 5000 and the Financial Times as one of the fastest-growing companies in the industry. We’re passionate about digital advertising and fully dedicated to delivering outstanding results for our clients.

As part of our team, you’ll collaborate closely with talented colleagues across different time zones both in the US and internationally to create meaningful impact. This role is fully remote, with standard working hours of 9:00am – 6:00pm PST (Los Angeles, USA), which corresponds to 9:30pm – 6:30am (+1 day) India Standard Time (IST).

We’re looking for driven professionals who are excited to grow with a dynamic company in a fast-changing industry. If you thrive on learning, obsess over our client’s work, and enjoy working in a supportive and agile environment, you’ll fit right in with us.

At Brill Media, you’ll find the opportunity to continually develop your skills, take on diverse responsibilities, and be part of a team that values professionalism, organization, and creativity.

Sales & Executive Operations Coordinator - What You’ll Do:

This position supports the CEO, Director of Operations, and Director of Accounts, sitting at the intersection of sales coordination, operations, and executive assistance. You’ll manage communication, organize priorities, support sales processes, and keep operations running smoothly.

Responsibilities Include:

• Manage calendars - schedule times with prospects and CEO calls; schedule internal meetings
• Prepare documentation - contracts, SOWs and reports; meeting agendas
• Update Hubspot with sales activity and notes
• Maintain repository of sales conversations and business details per client
• Coordinate conversations for sales handoffs
• Support the sales process with timely and accurate client data
• Record all internal sales conversations for actions and next steps

Skills Required:

• Native/bilingual English; outstanding written and verbal communication.
• Strong with Google Suite, Slack, Trello/Asana, ChatGPT, Dropbox, and Notion.
• Maintaining clean, reliable CRM data (HubSpot or similar) to support reporting, forecasting, and leadership visibility.
• Excellent organization, time management, and detail orientation.
• Ability to create polished documents and presentations.
• Analytical ability to track KPIs and support forecasting.
• Comfortable operating independently in a fully remote environment and collaborating across time zones.
• Trusted with confidential executive and client information; exercises sound judgment and discretion at all times.
• Strong documentation and reporting skills, with the ability to create clear summaries, action items, and process documentation that enable efficient decision-making.

Experience:

• 4+ years of experience in executive support, sales operations, agency operations, or a similar coordination-focused role within a fast-paced, high-growth environment.
• Proven experience directly supporting senior leadership (CEO and department heads), including calendar management, meeting coordination, follow-ups, and prioritization of competing deadlines.
• Strong background in sales operations and coordination, including CRM management, deal tracking, activity logging, documentation of sales conversations, and coordination of sales-to-delivery handoffs.
• Experience working within a digital marketing, advertising, or professional services agency, with familiarity in client onboarding, contracts, Statements of Work (SOWs), and internal workflows.
• Demonstrated ability to manage multiple workflows simultaneously with high accuracy, organization, and attention to detail.

Mindset Required:

• Independence / Autonomy: Works independently with minimal supervision
• Attention to Detail: Produces accurate, high-quality work
• Organization: Highly organized; able to track multiple moving pieces and find information quickly
• Ownership / Accountability: Takes full ownership of responsibilities; accountable for project completion
• Proactivity / Initiative: Proactively pushes projects forward until finished
• Responsiveness: Responsive and thorough in completing requests and email communications

Our Culture:

• Client-Centered + Independent — We answer to our clients first. As a 100% independent agency, we prioritize what’s right for the business and align every decision with delivering results.
• Growth + Promotion from Within — We invest in our people. Team members are encouraged to upskill, take on more responsibility, and grow into new roles.
• Data-Driven, Tech + AI Friendly — We live and breathe data, targeting, and technology. We experiment with tools including AI to power smarter decisions and stronger campaigns.

Salary range:

Brill Media is committed to building and promoting a diverse workforce and celebrates the unique qualities that individuals of various backgrounds and experiences offer. We are committed to basing all employment-related decisions upon valid job-related factors without regard to race, color, sex (including pregnancy, sexual orientation, and gender identity), age, religion, national origin, genetic information, military status, veteran status, physical or mental disability, or any other status protected by law.