Sales Coordinator

Job Summary

We are looking for a highly organized and detail-oriented Sales Coordinator to manage a diverse range of responsibilities across sales operations, accounts coordination, and client communication. The ideal candidate will be efficient, proactive, and capable of supporting cross-functional teams while ensuring smooth sales operations and excellent client service.

Key Responsibilities

Sales Coordination Duties

1. Sales Support

• Assist the sales team in preparing proposals, presentations, and contracts.
  
• Coordinate sales activities including scheduling meetings, calendar management, and travel arrangements.
  

2. Client Communication

• Serve as a primary point of contact for clients, addressing inquiries and providing timely follow-ups.
  
• Build and maintain strong client relationships to support customer satisfaction and repeat business.
  

3. Order Processing

• Manage the complete order cycle, from order entry to delivery, ensuring accuracy and timely execution.
  
• Coordinate with logistics, inventory, and finance teams to resolve order or payment-related issues.
  

4. Reporting & Analysis

• Prepare regular sales reports, including performance tracking, pipeline updates, and market insights.
  
• Analyze sales data to identify gaps and recommend actionable improvements.
  

5. Event Coordination

• Support planning and execution of sales events, trade shows, and client meetings.
  
• Manage event logistics, material preparation, and post-event follow-up activities.
  

Accounts & Finance Support

6. Invoicing & Billing

• Prepare and issue accurate invoices to clients.
  
• Follow up on outstanding payments and resolve billing discrepancies.
  

7. Accounts Receivable Management

• Monitor receivables and ensure timely collection.
  
• Maintain updated records of client transactions and payment histories.
  

8. Expense Tracking

• Track and reconcile sales team expenses, including travel and client meetings.
  
• Ensure adherence to company expense policies.
  

9. Financial Reporting

• Assist in preparing financial reports related to sales revenue, performance, and expenses.
  
• Provide recommendations to enhance financial efficiency.
  

10. Budget Support

• Assist in preparing and monitoring the sales budget.
  
• Track budget utilization and provide periodic updates.
  

Qualifications

• Bachelors degree in Business Administration, Accounting, Human Resources, or related field.
  
• 3 - 5 years of experience as a Sales Coordinator or in a similar role.
  

Skills

• Proficiency in CRM tools and accounting software such as Tally, SAP.
  
• Strong organizational and time management abilities.
  
• Excellent verbal and written communication skills.
  
• Ability to multitask and prioritize in a fast-paced environment.
  
• Strong attention to detail and problem-solving capability.
  

Key Competencies

• Customer-focused and proactive approach to work.
  
• Strong interpersonal skills and a team-oriented mindset.
  
• Ability to work independently and take initiative.
  
• Adaptable and open to learning new tools and processes.
  
• High degree of discretion and ability to handle confidential information.
  

Benefits

• Competitive salary with performance-based incentives.
  
• ESI & EPF benefits.
  
• Opportunities for professional development and career advancement.