Remote Virtual Assistant – Accounting Firm (Full-Time | India-Based)

Job Description

Location: Remote (India) Schedule: Full-time | 1:00 PM – 11:00 PM IST, Monday to Friday (Saturday & Sunday Off) Salary: ₹25,000 – ₹35,000 per month (based on experience and skills) About Us We are a fast-growing, Miami-based CPA firm specializing in accounting and taxation services for U.S. clients. With a collaborative team in both the U.S. and India, we’re seeking a highly organized, proactive Virtual Assistant based in India to support our daily operations, scheduling, and administrative tasks. You’ll work closely with the founder and our offshore team to keep things running smoothly across time zones. Responsibilities 🗓️ Scheduling & Calendar Management Manage and optimize calendars for the founder and team members to ensure efficient time usage and minimize scheduling conflicts. Coordinate and schedule client calls, internal meetings, and task deadlines. Send timely reminders and follow-ups for meetings and deliverables. 📋 Task & Workflow Coordination Maintain and update task lists and project timelines using project management tools. Monitor progress on deliverables and help ensure deadlines are met. Assist in prioritizing tasks across U.S. and India time zones to maintain a steady workflow. 🧾 Document Management & Administrative Support Organize and maintain structured digital folders (Google Drive, Dropbox, etc.). Assist in compiling, formatting, and proofreading financial documents, reports, and client deliverables. Help gather documentation for tax filings, accounting tasks, and audits. Create and manage templates for proposals, engagement letters, and internal documents. 🔍 Hiring Support Draft and post job openings on relevant platforms. Conduct initial screening calls with candidates and coordinate interviews. Maintain a candidate pipeline and assist with onboarding documentation. Requirements 1–3 years of experience in an administrative or virtual assistant role. Excellent English communication and coordination skills (spoken and written). Strong organizational and time-management skills. Proficiency with Google Workspace (Docs, Sheets, Calendar), Zoom, and task management tools. Comfortable working independently and handling multiple priorities. Prior experience working with accounting or professional services firms is a plus. Why Join Us? Work with a dynamic international team. Flexible remote setup. Opportunity to grow with a fast-scaling firm. Supportive and collaborative work environment. Show more Show less