Job Title: Project Administrator / Document Control Specialist Location: Remote Company: U.S.-Based Real Estate & Development Firm Employment Type: Full-Time About the Role: We are looking for a detail-driven and highly organized Project Administrator / Document Control Specialist to support our real estate and construction projects across the United States. This is a critical role that ensures seamless documentation, communication, and project coordination throughout all phases of development. The ideal candidate brings hands-on experience with Autodesk Construction Cloud tools and a solid background in construction administration within the real estate or development sectors. Key Responsibilities: Document ControlMaintain, organize, and update all project documentation, including contracts, RFIs, submittals, change orders, and meeting recordsManage version control and secure file storage via Autodesk Construction Cloud platforms (e.g., BIM 360, Docs, Build)Ensure project teams and stakeholders have timely access to current documentation Project Coordination: Assist with schedules, budgets, reports, and milestone trackingCoordinate meetings, inspections, and site visitsCollect and verify subcontractor invoices and backup documentationSupport project managers with progress reporting, lien waivers, and timesheet compilationInvoice & Payment Application ManagementPrepare and manage payment applications, including AIA forms (G702/G703)Collaborate with accounting and project managers to validate work completed and materials receivedTrack retainage and payment timelines to ensure timely submissions Communication & Administrative Support Act as the primary communication link among project stakeholdersDraft and distribute project updates and correspondenceSupport contract and change order preparation, and maintain compliance documents Procurement Support Assist with vendor contracts, purchase orders, and material trackingMonitor deliveries and maintain inventory documentation as needed Qualifications: 1+ year of experience in a construction or real estate project support roleStrong proficiency in Autodesk Construction Cloud platforms (BIM 360, Docs, Build)Familiarity with construction documentation, terminology, and AIA billingExcellent organizational, communication, and multitasking skillsProficient in Microsoft Office (Excel, Word, Outlook); project management software a plusSelf-starter with the ability to work independently and meet deadlines Preferred: Previous experience with U.S.-based real estate or construction firms

Location: Remote (India) Schedule: Full-time | 1:00 PM – 11:00 PM IST, Monday to Friday (Saturday & Sunday Off) Salary: ₹25,000 – ₹35,000 per month (based on experience and skills) About Us We are a fast-growing, Miami-based CPA firm specializing in accounting and taxation services for U.S. clients. With a collaborative team in both the U.S. and India, we’re seeking a highly organized, proactive Virtual Assistant based in India to support our daily operations, scheduling, and administrative tasks. You’ll work closely with the founder and our offshore team to keep things running smoothly across time zones. Responsibilities 🗓️ Scheduling & Calendar Management Manage and optimize calendars for the founder and team members to ensure efficient time usage and minimize scheduling conflicts. Coordinate and schedule client calls, internal meetings, and task deadlines. Send timely reminders and follow-ups for meetings and deliverables. 📋 Task & Workflow Coordination Maintain and update task lists and project timelines using project management tools. Monitor progress on deliverables and help ensure deadlines are met. Assist in prioritizing tasks across U.S. and India time zones to maintain a steady workflow. 🧾 Document Management & Administrative Support Organize and maintain structured digital folders (Google Drive, Dropbox, etc.). Assist in compiling, formatting, and proofreading financial documents, reports, and client deliverables. Help gather documentation for tax filings, accounting tasks, and audits. Create and manage templates for proposals, engagement letters, and internal documents. 🔍 Hiring Support Draft and post job openings on relevant platforms. Conduct initial screening calls with candidates and coordinate interviews. Maintain a candidate pipeline and assist with onboarding documentation. Requirements 1–3 years of experience in an administrative or virtual assistant role. Excellent English communication and coordination skills (spoken and written). Strong organizational and time-management skills. Proficiency with Google Workspace (Docs, Sheets, Calendar), Zoom, and task management tools. Comfortable working independently and handling multiple priorities. Prior experience working with accounting or professional services firms is a plus. Why Join Us? Work with a dynamic international team. Flexible remote setup. Opportunity to grow with a fast-scaling firm. Supportive and collaborative work environment. Show more Show less