Job
Description
Job Title: Project Administrator / Document Control Specialist Location: Remote Company: U.S.-Based Real Estate & Development Firm Employment Type: Full-Time About the Role: We are looking for a detail-driven and highly organized Project Administrator / Document Control Specialist to support our real estate and construction projects across the United States. This is a critical role that ensures seamless documentation, communication, and project coordination throughout all phases of development. The ideal candidate brings hands-on experience with Autodesk Construction Cloud tools and a solid background in construction administration within the real estate or development sectors. Key Responsibilities: Document ControlMaintain, organize, and update all project documentation, including contracts, RFIs, submittals, change orders, and meeting recordsManage version control and secure file storage via Autodesk Construction Cloud platforms (e.g., BIM 360, Docs, Build)Ensure project teams and stakeholders have timely access to current documentation Project Coordination: Assist with schedules, budgets, reports, and milestone trackingCoordinate meetings, inspections, and site visitsCollect and verify subcontractor invoices and backup documentationSupport project managers with progress reporting, lien waivers, and timesheet compilationInvoice & Payment Application ManagementPrepare and manage payment applications, including AIA forms (G702/G703)Collaborate with accounting and project managers to validate work completed and materials receivedTrack retainage and payment timelines to ensure timely submissions Communication & Administrative Support Act as the primary communication link among project stakeholdersDraft and distribute project updates and correspondenceSupport contract and change order preparation, and maintain compliance documents Procurement Support Assist with vendor contracts, purchase orders, and material trackingMonitor deliveries and maintain inventory documentation as needed Qualifications: 1+ year of experience in a construction or real estate project support roleStrong proficiency in Autodesk Construction Cloud platforms (BIM 360, Docs, Build)Familiarity with construction documentation, terminology, and AIA billingExcellent organizational, communication, and multitasking skillsProficient in Microsoft Office (Excel, Word, Outlook); project management software a plusSelf-starter with the ability to work independently and meet deadlines Preferred: Previous experience with U.S.-based real estate or construction firms
