Purchase Executive

Job Summary:

Purchase Executive

Key Responsibilities:

• Purchase Order Management:

• Issue and managePOI (Purchase Order Indent) based on approvedMR (Material Requisition)
• Verify order details including pricing, quantity, and delivery timelines.
• Obtain order confirmations from suppliers and ensure alignment with internal requirements.
• Order Tracking:
• Monitor and track all purchase orders through various stages (from placement to delivery).
• Maintain a real-time tracking system for visibility of order status.
• Proactively follow up with suppliers to ensure timely dispatch and delivery.
• Material Follow-Up
• Communicate regularly with vendors to track material movement and expected delivery dates.
• Coordinate with Technical Team for Material Inward.
• Address and resolve delivery delays, shortages, or damages with vendors.
• Documentation G System Updates
• Maintain accurate procurement recordsincluding POs, deliverynotes, invoices, and Material Inward records.
• Update procurement systems/ Portal with timely filling of Docket details, and Status on Open Purchase Order History.
• Reporting
• Generate daily, weekly, and monthly reports on order status and supplier performance.
• Report critical issues or delays to the Purchase Manager for immediate resolution.
• Internal Coordination
• Work closely with the Technical, stores, and finance departments to align procurement activities with production schedules and payment processes.
• Ensure timely Inward of Material and invoice processing for vendor payments.

Ǫualifications:

• Master’s Degree in Business Administration, or related field.
• 2–4 years of experience in procurement/purchasing, preferably in the Service/ Manufacturing Industry.
• Proficiency in MS Excel, Powerpoint, BI, ERP etc.
• Strong communication and follow-up skills.
• Ability to multitask and manage priorities in a fast-paced environment.

Preferred Skills:

• Knowledge of procurement best practices.
• Familiarity with Order execution.
• Attention to detail and high level of accuracy.