Purchase Coordinator

Job Title: Purchase Coordinator

Department: Purchase / Procurement

Reports To: Head of Purchase / Purchase Manager / DGM-SCM

Employment Type: Full-Time

Job Summary:The Purchase Coordinator is responsible for assisting the purchase department in sourcing, procurement, vendor coordination, order follow-ups, documentation, and ensuring timely delivery of goods and materials. This role acts as the bridge between the internal teams and vendors to maintain a smooth and efficient procurement process.

Key Responsibilities:Purchase Order Management:

Create, process, and track Purchase Orders (POs) as per approved requisitions

.Ensure POs are accurate in terms of pricing, quantity, delivery terms, and specifications.

Share POs with vendors and confirm acceptance with delivery schedules.

Vendor Coordination:Follow up with suppliers for order confirmation, dispatch updates, and timely deliveries.Address vendor queries and coordinate for any deviations or delays.Maintain healthy relationships with key vendors.

Data Management & Reporting:Maintain accurate and up-to-date procurement records in ERP or Excel.Prepare daily/weekly/monthly MIS reports on PO status, pending deliveries, cost comparisons, etc.Assist in tracking and evaluating vendor performance.

Internal Coordination:Liaise with store/warehouse for inward updates and quality checks.Coordinate with finance for invoice processing and payment updates.Support cross-functional departments (Sales, Design, Projects, etc.) on material status and availability.

Documentation & Compliance:Maintain proper documentation for purchase records, quotations, and approvals.Ensure adherence to company SOPs and procurement policies.Assist in audit and compliance requirements related to procurement.

Inventory & Material Planning Support:Assist in identifying recurring requirements and maintaining optimum stock levels.Follow up on pending or short supplies and coordinate for replacements or credit notes.

Required Skills & Qualifications:

Bachelor’s degree in Commerce, Business Administration, or relevant field.

0–3 years of experience in procurement or coordination roles.

Proficiency in MS Office (especially Excel) and ERP systems (Tally, SAP, Zoho, etc.).

Good communication skills and follow-up capabilities.

Strong organizational skills and attention to detail.

Ability to multitask and work under deadlines.

Job Types: Full-time, Permanent, Fresher

Pay: Up to ₹15,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Work Location: In person