Project Procurement Expert

Programme Specialist (Resilience)

Duties and Responsibilities:

(1) Support the UPSDMA in the preparation of the annual procurement plan in alignment with DPR deliverables and timelines;

(2) Identify procurement needs across components such as HRVA, MIS, infrastructure, and capacity building and other related activities.

(B) Tendering & Vendor Selection:

(1) Draft and support the UPSDMA in the development of RFPs, RFQs etc;

(2) Support bid evaluations, pre-bid meetings, and technical/financial analysis in a transparent and timely manner;

(3) Assist in vendor identification, shortlisting, vendor creation and maintaining a qualified supplier database.

(C) Contract Management & Compliance:

(1) Prepare contract templates and manage the contract lifecycle, including execution, amendments, and closeout;

(2) Support compliance monitoring, documentation, and risk mitigation throughout the procurement process.
(3) Ensure adherence to financial and procurement regulations under the XV Finance Commission and government systems.

(D) Monitoring & Documentation:

(1) Maintain an up-to-date procurement tracker to monitor procurement status, lead times, and budget allocations;

(2) Support internal and external audits by ensuring procurement documentation is well-maintained and accessible.

(E) Capacity Building & Technical Support:

4.

Qualification:

Bachelors degree Supply Chain Management, Business Administration, Finance, Public Administration, or a related field.

Experience:

(2) Demonstrated experience in public procurement procedures, tendering, vendor management, and compliance with government financial rules;

(3) Familiarity with procurement under schemes such as the XV Finance Commission, and platforms like GeM, e-Tender portals is desirable;

(4) Prior experience with donor-funded projects, UN agencies, or development sector projects will be an asset;

(5) Additional experience in procurement of goods and services is desirable.

Skills and Competencies:

(2) Sound knowledge of contract management, procurement planning, bid evaluation, and compliance mechanisms in line with donor or government norms;

(3) Strong analytical skills, attention to detail, and the ability to handle large and complex datasets;

(4) Familiarity with project performance indicators, monitoring systems, and MIS data flows;

(5) Effective communication and documentation skills to present data to technical and non-technical audiences.

Languages:

Competencies:

Technical Competencies:

(1) Experience in working with disaster-related datasets, including HRVA, DMPs, and early warning systems;

(2) Knowledge of integrating tabular and spatial data for GIS-based decision-making;

(3) Familiarity with government reporting formats and SDMIS/National Disaster Database systems;

(4) Experience in predictive modelling, statistical forecasting, or AI-based risk analytics is an advantage;

(5) Ability to contribute to real-time data dashboards and mobile data collection systems (e.g., Kobo Toolbox, ODK);

(6) Understanding of data privacy, protection, and data governance frameworks in public systems.

Core Competencies:

(1) Strong written communication skills, with the ability to draft technical notes, reports, official correspondence, and knowledge materials clearly and effectively;

(2) Excellent interpersonal skills, capable of building trust and maintaining positive relationships with diverse stakeholders;

(3) Ability to convey complex technical information to non-technical audiences, such as local beneficiaries and school staff;

(4) Skilled in conducting training sessions and presentations in Hindi and English as required;

UNDP

(5) Proficient in using MS Office (Word, Excel, PowerPoint) and digital communication tools for reporting, documentation, and coordination.