Procurement Opex

About Us

At Incuspaze, we’re India’s leading workspace provider with over 2.5 million sq. ft. of managed offices across 18 cities. Our spaces are built to inspire — enabling startups, MSMEs, and enterprises to thrive in dynamic, productive environments.

As we scale to 7 million sq. ft. by 2026, we’re looking to bring on board strong operational minds that can support our aggressive growth — and procurement is at the core of that engine.

About the Role

We're seeking an experienced Procurement Manager – Opex to lead and manage procurement activities related to operational expenditure across our pan-India offices. This includes sourcing consumables, services, AMC contracts, FMS, and daily operational support items essential for running coworking and managed spaces smoothly.

Key Responsibilities:

• Own and manage the full lifecycle of Opex procurement – from identifying needs to sourcing, negotiation, PO issuance, and vendor management.
• Handle categories like housekeeping materials, pantry supplies, admin consumables, logistics, IT peripherals, facility maintenance contracts, and recurring services.
• Build and nurture a reliable network of vendors and service providers.
• Develop and track annual Opex procurement budgets, ensuring optimized spend and timely procurement.
• Collaborate with Admin, Projects, Finance, IT, and Facility teams to understand and consolidate recurring requirements.
• Implement procurement best practices and ensure documentation and compliance with internal policies and audit norms.
• Monitor vendor performance, conduct periodic evaluations, and ensure adherence to agreed SLAs and service quality.
• Manage procurement reports, dashboards, invoice tracking, and payment coordination with finance teams.
• Stay updated with market trends, product pricing, and vendor innovations to support cost-effective procurement.

Required Skills & Qualifications:

• 8+ years of experience in procurement operations, preferably in coworking, real estate, facilities, or corporate services.
• Proven track record in managing high-volume, pan-India procurement across multiple categories.
• Excellent negotiation and vendor management skills.
• Proficiency in MS Excel and tools like SAP/Zoho/Tally or any ERP system.
• Strong understanding of procurement compliance, vendor documentation, and budget controls.
• Excellent interpersonal, analytical, and problem-solving skills.
• Ability to multitask, manage timelines, and work with diverse teams in a fast-paced environment.