Personal Secretary

Job Description

Position: Personal Secretory Location : Mumbai Reporting to: Director Qualification: A bachelors degree Experience: Min 2 Experience JOB PURPOSE: To Manage and handle correspondence, organizing meetings, and assisting with personal tasks to ensure smooth daily operations and efficient time management for the Director. Key Responsibilities: Manage the Directors calendar, schedule meetings, and appointments, ensuring optimal time management. Screen phone calls, emails, and other communications, prioritizing and redirecting as necessary. Prepare and maintain confidential documents, reports, and presentations for the Directors review. Take minutes during meetings and ensure follow-up on key action items. Prepare agendas and provide required documents or presentations for meetings. Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, and ground transportation. Prepare travel itineraries and ensure the Director is informed of key details prior to departure. Organize and maintain filing systems, both physical and digital. Assist in preparing and reviewing export documents (invoices, packing lists, shipping labels). Coordinate with freight forwarders, shipping lines, and customs brokers for shipment tracking. Maintain records of export transactions and shipment statuses. Communicate with customers regarding order statuses, delivery timelines, and any issues. Support the export team in managing inventory and order processing. Assist with compliance of export regulations and documentation requirements. Arrange logistics for meetings, conferences, and events (both internal and external), including booking venues, coordinating with participants, and preparing necessary materials. Ensure compliance with export regulations, including country-specific import/export requirements. Interested candidates kindly share your updated cv on below mention email or contact number. Email ID hrho@surelock.in , hr_exe1@surelock.in Corporate Office Address: South Wing, 2nd Floor, The International Building, Above SBI, 16, M. K. Marg, Churchgate, Mumbai - 400020 Plant Address: Survey No: 104/2 of Village Rakholi, Silvassa, U T of Dadra & Nagar Haveli, DNH - 396230