Personal Secretary

Job Description

Job title : Executive Assistant Location: Kolkata (Local candidate only) Terms: Full Time Required position: 1(One) - Female Candidate Preferred About Roles & Responsibilities : -- Administrative Support: Provide administrative support to executives, including managing schedules, organizing meetings, and handling correspondence. Assist in the coordination and management of special projects. -- Calendar Management: Manage and coordinate the executive's calendar, schedule appointments, and arrange meetings, ensuring that the executive is aware of their daily agenda. Prepare meeting agendas, materials, and presentations. Attend meetings, take minutes, and follow up on action items.. -- Communication: Act as a liaison between the executive and other staff members, clients, and external stakeholders.Draft emails, memos, reports, and other documents on behalf of the executive. -- Information Management: Organize and maintain files, records, and documents.Retrieve information as needed and ensure that sensitive information is handled confidentially. -- Professionalism: Demonstrate a high level of professionalism and discretion. Executive assistants often have access to sensitive information and must maintain confidentiality. -- Relationship Building: Build and maintain positive relationships with colleagues, clients, and other stakeholders. Act as a representative of the executive and the organization. -- Documentation and Confidentiality: Maintain accurate records and documentation. Create organized filing systems for easy retrieval of information. Uphold and maintain a high level of confidentiality. Handle sensitive information with discretion. -- Professional Development & Problem-Solving: : Participate in relevant training and development opportunities. Stay informed about industry trends and best practices. Exhibit the ability to proactively identify and resolve issues. Anticipate needs and provide solutions before problems arise. -- Travel Management: Coordinate travel arrangements efficiently. Ensure all travel logistics are well-planned and executed. -- Feedback and Relationship Building: Seek feedback from the executive for continuous improvement.Build positive relationships with colleagues and external contacts. Qualifications: - Bachelors degree in business administration or related field preferred. Strong written and verbal communication skills. Should be fluent in languages - English, Hindi, and Bengali. Proficient in Word, Excel, PowerPoint, Outlook etc. Job Type: Full-time Schedule: Day shift Work Location: In person