Personal Secretary

Job Title: Secretary to Trade Commissioner

Location: Coimbatore, Tamilnadu

Employment Type: Full-Time / On-site

Job Summary

We are seeking a highly organized and proactive Secretary to support the Trade Commissioner in coordinating administrative functions, managing communication, and assisting in trade-related activities. The ideal candidate should possess strong communication, documentation, and scheduling skills while maintaining confidentiality and diplomatic professionalism at all times.

Key Responsibilities

Administrative Support

• Manage daily schedules, appointments, meetings, and travel itineraries for the Trade Commissioner.
• Prepare official letters, reports, presentations, and email correspondence.
• Maintain systematic filing records (digital & physical).
• Handle confidential information with professionalism and discretion.

Communication & Coordination

• Act as the primary point of contact between the Trade Commissioner's office, stakeholders, government bodies, and international delegates.
• Liaise with business councils, embassies, chambers of commerce, trade bodies, and partner organizations.
• Coordinate internal and external meetings, conferences and represent office communication.

Office & Documentation Management

• Draft, review, and proofread business documentation including MoUs, trade proposals, governing documents, etc.
• Maintain database of trade contacts, business partners, and project updates.
• Prepare meeting minutes, follow-ups, and action trackers.

Trade Support & Event Assistance

• Support the Trade Commissioner in trade promotion activities, exhibitions, and business delegations.
• Assist in research on trade policies, market updates, and sector-specific opportunities.
• Organize trade forums, international visits, and business networking events.

Skills & Competencies

• Excellent written & verbal communication in English (Arabic advantage)
• Strong interpersonal skills and diplomatic approach
• Proficiency in MS Office, documentation & correspondence drafting
• Ability to work in a high-pressure, confidential environment
• Strong organizational and time management skills
• Professional etiquette & representation skills

Qualifications & Experience

• Bachelor’s degree in Business Administration / Communications / Similar field
• 2–5 years’ experience as Executive Secretary / Admin Assistant, experience with diplomatic or international trade office preferred
• Experience working with Government/Embassy/Trade sectors will be a strong plus

Salary & Benefits

✔ Competitive salary

✔ Visa & benefits as per Indian and UAE labor law

✔ Travel and event exposure

✔ Opportunity to interact with international trade bodies