Job
Description
Role & responsibilities 1. Calendar & Schedule Management Maintain and organize the executives calendar, including scheduling meetings, appointments, and travel plans. Ensure timely reminders and manage any rescheduling or follow-ups efficiently. 2.Communication Handling Draft, review, and respond to emails, letters, and other forms of communication on behalf of the executive. Act as the first point of contact for internal and external stakeholders. 3.Meeting Coordination & Documentation Organize and coordinate meetings, including logistics, materials preparation, and agenda setting. Take accurate minutes of meetings and track follow-up actions. 4.Travel Arrangements Manage end-to-end domestic and international travel plans, including ticket bookings, hotel accommodations, itineraries, and expense reports. 5.Administrative Support Maintain organized filing systems, both digital and physical, for easy access to important documents. Handle confidential information with utmost discretion and professionalism. 6.Reporting & Presentations Assist in preparing reports, PowerPoint presentations, and basic data analysis as needed by the executive. Ensure timely submission of MIS reports, expense reports, and other routine documentation. 7.Interdepartmental Coordination Liaise with different departments and teams to collect information, follow up on assignments, and ensure smooth workflow. Act as a bridge between the executive and team members for regular updates and escalations. 8.Time and Priority Management Help the executive prioritize tasks and manage time effectively to enhance productivity and decision-making. 9.Event Planning & Support Assist in organizing internal meetings, small events, and professional engagements as required. 10.Professional Representation Represent the executive professionally in their absence, ensuring a consistent and polished image.
