66 Personal Secretary Jobs - Page 3

Location: Bangalore Job Type: Permanent | Full-Time | On-site Job Summary: We are seeking a well-organized Personal Secretary Executive to support the Managing Director (MD) with administrative tasks, schedule management, travel coordination, and confidential communication. The role requires strong multitasking skills, discretion, and excellent communication abilities. Efficiently manage the MDcalendar, including scheduling meetings and appointments. Organize and accompany the MD for business meetings and official travel. Arrange all travel logistics, including flight bookings, itineraries, and accommodation. Handle incoming calls, emails, and correspondence on behalf of the MD. Prepare high-quality presentations, meeting agendas, minutes, circulars, and official documents. Liaise and coordinate effectively with internal departments and external stakeholders. Draft, manage, and oversee bid and tender documentation with accuracy and timeliness. Requirements Fluent in Hindi, English, Kannada, and Telugu (both verbal and written). Strong communication, interpersonal, and analytical skills . Demonstrates business acumen with a flexible and goal-oriented approach . Hands-on experience in bid and tender documentation is essential. Proficient in MS Office tools (Word, Excel, PowerPoint).

About Company: Our client is a global technology leader in the renewable energy industry - specifically in the development, manufacturing, installation and maintenance of wind turbines. Being a pioneer in renewables since the 1980s. Position: Executive Assistant (On Third-party Payroll position) Location: Mamandur, Chennai Experience : 5 years Qualification: Bachelors degree in business administration, communications, or related field (preferred). Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Exceptional organizational and multitasking skills. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team in a fast-paced environment. High level of discretion and professionalism when handling confidential information. Excellent time management and problem-solving skills. Job description Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, presentations, and reports for meetings and presentations. Act as a liaison between executives and internal/external stakeholders. Handle confidential and sensitive information with discretion. Coordinate and manage executive communications, including emails, phone calls, and correspondence. Assist with preparing and proofreading business correspondence, reports, and presentations. Organize and coordinate travel itineraries, accommodations, and expenses. Ensure efficient office operations by managing office supplies, equipment, and resources. Provide administrative support during meetings, including preparing agendas, taking notes, and following up on action items. Manage special projects and initiatives as needed. Perform other duties as assigned by the executive team. Preferred Skills: Experience with project management tools (Microsoft Planner, MS Office, etc). Familiarity with office management systems and procedures. Knowledge of basic accounting or financial management. Employment Type : Contractual for 1 year and extendable Payroll: - Lobo staffing Solutions Pvt. Ltd. If you are interested, send your resume mentioning the following details to Kshireesha@Lobostaffing.com Total Expereince: Present CTC: Expected CTC: Notice period:

Job Title: Personal Secretary Executive Location: Bangalore Job Type: Permanent | Full-Time | On-site Job Summary: We are seeking a proactive and well-organized Personal Secretary Executive to provide high-level administrative and secretarial support to the Managing Director (MD). The ideal candidate will manage daily schedules, travel plans, confidential communications, and assist in business operations and documentation. This role requires multitasking, discretion, and excellent communication skills. Key Responsibilities: Providing high quality administrative support to the MD. To manage MD diary and appointments, ensuring effective use of time. Travel along with the MD for business meetings. Manage travel arrangements including flights, booking venues and arranging accommodations. Manage Communications (calls, emails correspondence) on behalf of the MD. Calendar management - Scheduling meetings / appointments as per the MD availability through his calendar. Assisting the top management in areas involving personal confidential matters, management and administration with full initiative and minimum supervision. Preparing PowerPoint presentations, Minutes of Meetings, Agendas, and Circulars etc. Interacting with both internal and external personnels, to coordinate a variety of complex executive meetings. Proficiently managing, preparing and editing correspondence, reports and presentations. To prepare and manage bidding documents Requirements -Any Graduate with 2+ years of experience as a Personal Secretary or Executive Assistant. - Proficient in Hindi, English, Kannada, and Telugu (verbal written). - Excellent communication, interpersonal, and analytical skills. - Strong business acumen and a flexible, target-driven approach. - Experience in handling bid and tender documentation is a must. - Proficiency in MS Office (Word, Excel, PowerPoint).

Manage complex calendar, organize appointment's, meeting coordination's manage calls, emails, travel arrangements, flights, accommodation, organize company events, managing all logistical details. Required Candidate profile Candidate should have 4-8 yrs experience as secretary Candidate should be tough in Man Management Should have good knowledge on Travel arrangements

= We are looking for a highly organized and proactive Personal Assistant to support our Managing Director in day-to-day operations. If you thrive in a dynamic environment, have excellent communication skills, and can multitask efficiently, we d love to hear from you! Key Responsibilities : Managing the MD s calendar, appointments, and travel schedules. Coordinating internal and external meetings. Handling confidential documents and correspondence. Acting as a liaison between the MD and stakeholders. Preparing reports, presentations, and minutes of meetings. Overseeing office operations and administrative tasks. Ideal Candidate : Strong organizational and time-management skills. Excellent verbal and written communication. Proficiency in MS Office and business correspondence. Prior experience supporting C-suite executives preferred.

Dear candidate, Currently we do have urgent job openings for Executive Assistant for one of the leading logistics company at Bengaluru location. If you are interested in this pls go through the below details of this role. Role: Executive Assistant to MD Experience: 1-8 yrs Saraly: Open to discuss Job location: Bengaluru Details: Bachelors degree in Business Administration, Management, or a related field. Proven experience as an Executive Assistant or in a similar role. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Excellent communication (verbal and written) and interpersonal skills. Strong organizational and multitasking abilities with attention to detail. High degree of professionalism, discretion, and confidentiality. Ability to work independently, prioritize tasks, and meet deadlines. If you are interested to apply, please share your updated Cv at cg20@convate.com Thanks and Regards, Krishna SS Convate Consultancy

Job Purpose Duties and Responsibilities A.Secretarial Apply claims/expense on ESS on behalf of BHs. Maintain scheduling and event calendars. Reply to calls and emails on behalf of BHs Receive and send couriers on behalf of BHs. Coordinate team based work. Meet and Greet Visitors Research when needed. Conduct searches to find needed information, using such sources as the Internet. Send Daily Thought for the Day & Birthday Mailers to the Mortgages, LAS & PSBL Teams Setup Meetings and send out invites to all attendees Send reminders to team for commitments and tasks to be completed. Keep reminders and make Payments as appropriate Credit Card/Mobile/Insurance/Other MIS/Trackers Business MIS Daily MIS Travel Calendar MIS Other duties as assigned B.Administration Handle conference and meeting room bookings Organize Working Team Lunches and coordinate the payment through Finance Team Maintain hard copy and electronic filing system Perform photocopying and filing. C.Travel Coordination Assist in flight bookings, web check in Assist in Hotel/Guest House Bookings. Assist in Cab/Hertz Bookings Assist in Visa Application if Foreign Travel Required Qualifications and Experience "Graduate with min 2-3 years of relevant experience in personal secretary role Excellent communication skills. Working knowledge of computers - Good knowledge of: MS Word/Excel/PowerPoint/Outlook essential"

We have job opening of Personal Assistant for a Charitable Foundation Near Mohali, Punjab. The candidate must have good exposure of Secretarial Functions. Required Candidate profile Candidate should be Graduate with good communication skills with 5+ years experience on the similar profile. Salary is negotiable. If interested, please reply and send your CV.

A leading consultancy company headquartered in Vadodara, is looking for an experienced candidate for the role of EA to MD. The selected candidate will assist the MD in managing the affairs of the company.

Manage CEO’s calendar, schedule meetings, appointments, and travel arrangements, Coordinate personal and professional tasks as required, including event planning Required Candidate profile Always available, mobile, Exemplary planning and time management skills Outstanding verbal and written comm skills roma@stehohouse.com 9871176333

Maintain scheduling and event calendars. Reply to calls and emails on behalf of BHs Receive and send couriers on behalf of BHs. Coordinate team based work. Meet and Greet Visitors Research when needed. Conduct searches to find needed information, using such sources as the Internet. Send Daily Thought for the Day Birthday Mailers to the Mortgages, LAS PSBL Teams Setup Meetings and send out invites to all attendees Send reminders to team for commitments and tasks to be completed. Keep reminders and make Payments as appropriate Credit Card/Mobile/Insurance/Other MIS/Trackers Business MIS Daily MIS Travel Calendar MIS Other duties as assigned B. Administration Handle conference and meeting room bookings Organize Working Team Lunches and coordinate the payment through Finance Team Maintain hard copy and electronic filing system Perform photocopying and filing. C. Travel Coordination Assist in flight bookings, web check in Assist in Hotel/Guest House Bookings. Assist in Cab/Hertz Bookings Assist in Visa Application if Foreign Travel Required Qualifications and Experience " Graduate with min 2-3 years of relevant experience in personal secretary role Excellent communication skills. Working knowledge of computers - Good knowledge of: MS Word/Excel/PowerPoint/Outlook essential"

Provide support to Principal in daily operations. Attend phone calls, prepare/maintain - letters, notes, agendas, contacts, Email DLs etc. Review & prioritize all incoming visitors/ correspondences. Manage files related to operations & events. Required Candidate profile FEMALES & IMMEDIATE JOINERS only Chinchwad loc. Good verbal skills in English & Hindi (Marathi prf., not compulsory) Excellent written & presentation skills in English Good Soft skills & personality

Job Title : Executive Assistant(Travel Arrangement, Calendaring with Excellent Commn Skill) Location State : Karnataka Location City : Bangalore Experience Required : 3 to 8 Year(s) CTC Range : 4 to 5 LPA Notice Period: Immediate Joiners Required Shift: Day Shift Work Mode: Onsite Position Type: Contract Openings: 2 Interested people can share your CV to gayathri.s@varite.com (Profiles sharing to the direct email will get an immediate response), For more queries, kindly reach me to 6383796893 . Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: We need strong Executive Assistant candidate with excellent communication skills with 3+ years of relevant Executive Assistant experience only Essential Job Functions: Must have the ability to handle confidential and sensitive material with discretion. Must be a self starter take initiative and be assertive in anticipating the needs of the Executive. Schedule meetings and maintain calendars in Outlook. Processing expenses reports and check requests. Answering busy phones. Miscellaneous administrative duties and very busy and accurate calendar contact email maintenance. Able to format executive PowerPoint presentations. Open all incoming mail prepare outgoing mail. Review and prepare documents. Qualifications: Experience-3-8 yrs Mode of Interview- Zoom Discussion. Qualified profile will get arrange for Zoom meet as on the immediate Basis. Excellent Communication Required. How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 Regards, Gayathri.S 6383796893 gayathri.s@varite.com

Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives’ calendars and set up meetings Take minutes during meetings & Manage reports Required Candidate profile Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge Outstanding organizational and time management skills

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports Required Candidate profile # Graduate. Male candidate can apply. # Worked with Top Management. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Responsible for providing executive & business administrative support to COO, while maintaining confidentiality & discretion in all matters pertaining to the COO's office Must have good experience in data management Required Candidate profile Must have excellent communication skills. Good with MOM and understand excel reports.