Key Responsibilities:
Administrative Support
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Manage and maintain the VP's calendar, appointments, meetings, and travel.
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Screen and prioritize emails, calls, and communications.
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Prepare correspondence, reports, presentations, and briefing documents.
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Organize and maintain files, records, and confidential documents.
Sales and Marketing Support
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Assist in preparing sales reports, marketing materials, and presentations.
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Coordinate with the sales and marketing teams to ensure project timelines are met.
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Help organize campaigns, events, trade shows, and client meetings.
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Conduct market research and gather competitive intelligence as needed.
Meeting and Communication Management
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Schedule and coordinate internal and external meetings.
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Prepare meeting agendas, take minutes, and follow up on action items.
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Act as the point of contact between the VP and other departments, clients, and partners.
Travel and Expense Management
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Plan and book domestic and international travel arrangements.
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Prepare travel itineraries and handle visa applications as necessary.
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Process and reconcile expense reports.
Required Qualifications:
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Bachelors degree in Business Administration, Marketing, Communications, or related field preferred.
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3+ years of experience as an executive or personal assistant, preferably in a sales or marketing environment.
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High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
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Familiarity with CRM systems (e.g., Salesforce) is a plus.
Key Competencies:
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Excellent written and verbal communication skills.
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Strong organizational and multitasking abilities.
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Discretion and professionalism with handling confidential information.
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Proactive, self-motivated, and able to work independently.
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Attention to detail and strong problem-solving skills.
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Ability to adapt to a fast-paced and dynamic environment.
