Personal Assistant to Managing Director

Job Description

Key Responsibilities: Calendar & Schedule Management: Coordinate and manage the Director’s daily schedule, including meetings, calls, events, and deadlines. Communication Handling: Screen and respond to emails, messages, and calls on behalf of the Director with professionalism and confidentiality. Meeting Coordination: Schedule, prepare agendas, take minutes, and follow up on action items for internal and external meetings. Travel & Logistics: Organize domestic and international travel including flights, accommodation, transport, and itineraries. Documentation & Reporting: Draft reports, presentations, proposals, and internal communications. Maintain proper filing and documentation systems. Client & Team Liaison: Act as a point of contact between the Director and internal departments, clients, and stakeholders. Project Assistance: Help manage key projects or campaigns by tracking timelines, deliverables, and updating the Director on progress. Personal Tasks: Handle occasional personal errands or tasks for the Director as required. Requirements: Proven experience as a Personal Assistant, Executive Assistant, or similar role (preferably in an advertising, media, or creative agency). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite, Google Workspace, and task management tools (e.g., Trello, Asana). Discretion and confidentiality are a must. Ability to work independently and under pressure in a fast-paced environment. Bachelor's degree in Business Administration, Communications, or a related field (preferred). Bonus Skills: Familiarity with advertising/media industry lingo and workflows. Job Types: Full-time, Permanent Pay: ₹15,000.00 - ₹40,000.00 per month Benefits: Cell phone reimbursement Leave encashment Schedule: Day shift Morning shift Supplemental Pay: Yearly bonus Ability to commute/relocate: Jangpura, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required) Application Question(s): Current Salary? Expected Salary? Notice Period? Education: Bachelor's (Required) Language: English (Required) Location: Jangpura, Delhi, Delhi (Required) Work Location: In person Expected Start Date: 22/05/2025