Personal Assistant to Managing Director

Personal Assistant – Real Estate Company

Job Description

Position Summary
We are seeking a highly organized, proactive Personal Assistant to support the day-to-day operations of a fast-paced real estate company. The ideal candidate is detail-oriented, professional, and capable of handling administrative, personal, and operational tasks to ensure the smooth functioning of both business and personal activities for the executive/team.

Key Responsibilities Administrative & Office Support

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle email and phone communications; respond on behalf of the executive when needed.
• Prepare documents, reports, presentations, and contracts.
• Organize and maintain digital and physical filing systems.
• Assist with onboarding vendors, maintaining office supplies, and general office tasks.

Real Estate–Specific Support

• Assist with listing coordination: scheduling photos, staging, showings, inspections.
• Prepare property marketing materials (MLS input, brochures, social media posts).
• Conduct basic research on properties, neighborhoods, comps, and market trends.
• Coordinate with clients, agents, lenders, and escrow/title companies.
• Track deadlines for offers, transactions, and paperwork.
• Support open house preparation and event coordination as needed.

Personal & Lifestyle Assistance

• Run errands (shopping, deliveries, returns, reservations, etc.).
• Manage personal calendars, travel arrangements, and household appointments.
• Assist with personal projects, bookings, reminders, and task management.

Operations & Project Support

• Help with workflow improvement and organizing systems.
• Track expenses, invoices, and assist with basic bookkeeping.
• Support company events, client appreciation activities, and marketing campaigns.

Qualifications

• Prior experience as a personal assistant, executive assistant, or administrative support (real estate experience preferred).
• Strong organizational and time-management skills.
• Excellent communication (written and verbal).
• Proficiency with MS Office, Google Workspace, CRM systems.
• Ability to multitask, prioritize, and work with minimal supervision.
• Professional demeanor and confidentiality.
• Valid driver’s license and reliable transportation.

Key Competencies

• High attention to detail
• Problem-solving and initiative
• Customer service orientation
• Ability to work in a fast-paced environment
• Flexibility and adaptability
• Positive attitude and strong work ethic

Job Types: Full-time, Permanent

Pay: ₹80,000.00 - ₹100,000.00 per month

Work Location: In person