Personal Assistant to Director

As an Assistant to the Director, you will play a crucial role in supporting the director in their day-to-day responsibilities and facilitating smooth operation of the organization. You will serve as the primary point of contact between the director and internal/external stakeholders. This position demands exceptional organizational, communication, and problem-solving skills, as well as the ability to maintain confidentiality and handle sensitive information.

Key Responsibilities:

• Calendar Management: Efficiently manage the director's schedule, coordinating appointments, meetings, conferences, and travel arrangements. Ensure the director is well-prepared for each engagement.
• Communication: Handle incoming and outgoing communications on behalf of the director. Draft, proofread, and edit correspondence, emails, reports, and presentations as needed.
• Documentation and Recordkeeping: Maintain and organize important documents, records, and files. Ensure confidentiality and secure access to sensitive information.
• Meeting Support: Arrange, coordinate, and prepare materials for meetings and conferences. Take minutes during meetings and follow up on action items as required.
• Project Coordination: Assist in planning and managing projects under the director's purview. Collaborate with various teams and individuals to ensure project objectives are met within defined timelines.
• Research: Conduct research and gather relevant data to support the director in decision-making processes and provide informed recommendations.
• Information Flow: Facilitate smooth communication between the director and other departments, ensuring that information reaches the right stakeholders in a timely manner.
• Budget Monitoring: Help in monitoring and managing budgets, expenses, and financial reports related to projects or departmental activities.
• Travel Arrangements: Handle travel arrangements, including booking flights, accommodations, and transportation, for the director and other team members when necessary.
• Special Projects: Participate in and support special projects as assigned by the director, taking ownership of specific tasks to ensure successful project completion.

Qualifications and Requirements:

• Bachelor's degree in a relevant field preferred.
• Proven experience as an executive assistant, administrative assistant, or in a similar role.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently, take initiative, and exercise sound judgment.
• Flexible and adaptable to changing priorities and deadlines.
• Strong attention to detail and accuracy.

Preferred Skills:

• Familiarity with budget monitoring and financial reporting processes.
• Experience in preparing Business Presentations
• Previous experience in the Tender Industry.

Job Types: Full-time, Permanent

Pay: Up to ₹30,000.00 per month

Benefits:

• Flexible schedule
• Leave encashment
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is the reason for job change ?

Education:

• Bachelor's (Required)

Experience:

• total work: 1 year (Required)

Language:

• English (Required)

Work Location: In person