Personal Assistant to Director

Job Summary

The Personal Assistant (PA) to the Director will provide high-level administrative, secretarial, and operational support to ensure the Director’s office functions efficiently. This role requires excellent organizational, communication, and time-management skills with the ability to handle sensitive and confidential information professionally.

Key Responsibilities

• Administrative Support

• Manage Director’s calendar, schedule appointments, and coordinate meetings.

• Prepare, draft, and review correspondence, presentations, and reports.
• Maintain filing systems (digital and physical) for quick retrieval.
• Handle email and phone communications on behalf of the Director.

• Operational Support

• Coordinate travel arrangements, itineraries, and logistics.

• Organize board meetings, management reviews, and follow up on action items.
• Liaise with internal teams, clients, vendors, and external stakeholders as required.
• Ensure smooth day-to-day functioning of the Director’s office.

• Confidential & Strategic Support

• Handle confidential documents and information with discretion.

• Assist in project coordination, tracking deadlines, and preparing progress updates.
• Conduct basic research, data collection, and analysis for decision-making.
• Act as a gatekeeper, prioritizing requests and filtering communication.