Payroll Specialist

Accountant & Payroll Specialist

Position Overview:

The Accountant & Payroll Specialist will be responsible for managing end-to-end payroll and accounting functions, with a primary focus on weekly payroll for our clinical staffing employees. This individual will work closely with our HR, operations, and compliance teams to ensure accurate, timely, and compliant payroll processing through ADP, while managing timekeeping and approvals through JobDiva.

Key Responsibilities:

• Payroll Management
• Process weekly payroll for healthcare clinical staff across multiple states using ADP.
• Import, review, and reconcile employee hours from JobDiva.
• Validate timecards, resolve discrepancies, and ensure approvals are completed on time.
• Ensure compliance with federal, state, and local wage/hour laws, including overtime calculations, shift differentials, and statutory deductions.
• Coordinate with recruiters, account managers, and clinical staff to address payroll inquiries promptly.
• Accounting & Reporting
• Maintain accurate payroll records, general ledger entries, and reconciliations.
• Prepare payroll-related journal entries and assist with month-end closing.
• Support Accounts Payable/Receivable functions as needed.
• Assist with tax filings, year-end W-2s, and other payroll compliance reporting.
• Compliance & Process Improvement
• Partner with HR/Compliance to ensure credentialed staff are paid in line with contracts.
• Monitor and implement process improvements for payroll accuracy and efficiency.
• Support audits related to payroll, benefits, and staffing compliance.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 2+ years of experience in accounting and payroll, preferably in a healthcare staffing company with clinical staffing operations.
• Strong working knowledge of ADP Payroll systems (Workforce Now preferred).
• Hands-on experience with JobDiva (or similar staffing/timekeeping platforms).
• Proven track record of managing weekly payroll for large volumes of employees.
• Knowledge of multi-state payroll regulations, compliance, and labor laws.
• Strong Excel and accounting system skills; QuickBooks experience a plus.
• Excellent attention to detail, organization, and communication skills.

Preferred Skills:

• Prior experience in staffing agency payroll and billing (clinical focus).
• Understanding of MSP/VMS environments in healthcare staffing.
• Ability to work in a fast-paced, deadline-driven environment.
• Strong problem-solving and reconciliation skills.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work in a growing healthcare staffing company with nationwide impact.
• Collaborative and supportive work environment.
• Professional growth and career advancement opportunities.

Job Type: Full-time

Pay: ₹289,675.52 - ₹983,008.69 per year

Work Location: In person