Payroll Administrator

Job Description

Who We Are In today’s work environment, employees use a myriad of devices to access IT applications and data over multiple networks to stay productive, wherever and however they work. Ivanti elevates and secures Everywhere Work so that people and organizations can thrive. While our headquarters is in the U.S., half of our employees and customers are outside the country. We have 36 offices in 23 nations, with significant offices in London, Frankfurt, Paris, Sydney, Shanghai, Singapore, and other major cities around the world. Ivanti’s mission is to be a global technology leader enabling organizations to elevate Everywhere Work, automating tasks that discover, manage, secure, and service all their IT assets. Through diverse and inclusive hiring, decision-making, and commitment to our employees and partners, we will continue to build and deliver world-class solutions for our customers. Our Culture - Everywhere Work Centered Around You At Ivanti, our success begins with our people. This is why we embrace Everywhere Work across the globe, where Ivantians and our customers are thriving. We believe in a healthy work-life blend and act on it by fostering a culture where all perspectives are heard, respected, and valued. Through Ivanti’s Centered Around You approach, our employees benefit from programs focused on their professional development and career growth. We align through our core values by locking arms in collaboration, being champions for our customers, focusing on the outcomes that matter most and fighting the good fight against cyber-attacks. Are you ready to join us on the journey to elevate Everywhere Work? Why We Need You! At Ivanti, the Associate Payroll Administrator plays a crucial role in processing payroll, resolving employee inquiries, and maintaining accurate records. They work closely with local service providers, ensure compliance with reporting obligations, and collaborate with the accounting team for month-end processes. The top candidate for this role should have strong IT skills, experience in international payroll processing, and preferably a recognized payroll qualification. They should be adaptable, have excellent interpersonal skills, and be able to manage competing responsibilities and deadlines. Joining Ivanti means becoming part of a global technology leader that values diversity, professional development, and a healthy work-life blend. About The Team Ivanti’s Finance organization plays a pivotal role in maintaining the fiduciary duty of the business while also being a valued business partner for the company. Through a data-driven approach and continuous dialogue with our partners, our team provides operational insights that are timely, accurate, and actionable and drive better business decisions to help us achieve our overall goals of SaaS transformation. What You Will Be Doing Process and coordinate monthly payroll inputs Liaise with Local Service Providers for payroll preparation and delivery Analyze and review payroll output for quality improvement Ensure compliance with reporting obligations and audits Timely payment of employees Assist with month-end payroll journals and reconciliations Complete payroll and benefit reporting in a timely manner Build and maintain relationships to support HR function To Be Successful in The Role, You Will Have Minimum 1 - 3 years of Experience Excellent Excel Knowledge and should have experience in International Payrolls(India, EMEA, and APAC) Experience processing payroll in an international multinational environment Strong IT skills Ability to manage competing responsibilities and deadlines Excellent interpersonal skills Global team dynamics experience Knowledge of payroll-related matters Ability to handle employee payroll queries Adaptability and problem-solving skills Roadmap for Success First 90 Days: Complete onboarding process and become familiar with Ivanti's payroll systems and procedures Liaise with Local Service Providers to understand payroll processes and build strong relationships Assist in the preparation and delivery of monthly payroll inputs Learn and understand local reporting obligations Handle employee payroll queries and provide accurate and timely resolution Begin developing control documentation, process flows, and procedures for payroll activities First 6 Months: Take ownership of the monthly payroll process and ensure accuracy and timeliness Monitor and review the quality of output from Local Service Providers, providing feedback for improvement Work with the Accounting Team to prepare month-end payroll journals, accruals, and reconciliations Manage payroll-related projects and initiatives, contributing to process improvement and efficiency Continue to build and maintain relationships to support the International HR function Stay updated on payroll-related matters, including benefit plans, and provide guidance to employees First 12 Months: Demonstrate a solid understanding of payroll processes and regulations in an International Multinational environment Ensure all monthly and annual payroll and benefit reporting is completed accurately and in a timely manner Lead the coordination and preparation of monthly payroll inputs, taking full ownership of the process Act as a subject matter expert for payroll-related matters, providing guidance and support to the team and employees Continuously improve payroll processes, identifying areas for efficiency gains and implementing solutions Contribute to the growth and success of the Payroll Department and support Ivanti's mission to elevate Everywhere Work Show more Show less