Payment Manager

We are looking for a detail-oriented and highly organised Payments Manager to manage and process all payments for our Head Office, multiple branch offices across India, and various group companies/divisions. The role involves handling a large volume of payment requests, ensuring compliance with internal policies, and maintaining accurate records for audit and reporting. Key Responsibilities & KRAs:A. Payment Processing & Verification Receive, verify, and process payment requests from branches/divisions for: Rent Office expenses Corporate gifts Employee travel allowances (1,200+ employees) Fooding expenses Equipment purchase, repair, and maintenance Miscellaneous operational expenses Ensure requests are supported by valid documentation and approvals before payment. Process payments in line with company policies and timelines. B. Record Keeping & Documentation Maintain detailed and accurate payment records in accounting/payment systems. Ensure all payments are properly coded for accounting and MIS reporting. Maintain supporting documents for audits and internal reviews. C. Compliance & Controls Ensure all payments adhere to statutory and company-specific compliance. Prevent duplicate or erroneous payments through checks and approvals. Monitor and control cash flow related to payments. D. Coordination & Communication Liaise with branch/division heads, HR, admin, and vendors for payment clarifications. Coordinate with the finance team for bank reconciliations and cash management. Provide timely updates to management on pending and completed payments. E. Reporting & Analysis Prepare weekly/monthly payment reports for management. Highlight abnormal or high-value expenses for review. Recommend process improvements for faster and more accurate payment handling. Required Skills & Competencies:Strong proficiency in MS Excel (Pivot Tables, VLOOKUP, conditional formatting). Working knowledge of accounting/payment software (Tally ERP / Zoho Books / SAP). Excellent organisational skills with ability to manage high transaction volumes. Strong attention to detail and numerical accuracy. Good communication skills in Hindi & English. Ability to follow processes and enforce controls. Integrity, reliability, and commitment to meeting deadlines. Qualification & Experience:Education: Graduate in Commerce/Finance or related field (B.Com/M.Com preferred). Experience: 3–6 years in payment processing, accounts payable, or finance operations; experience in multi-branch/multi-company environment preferred. KRAs at a Glance:Accuracy: 100% error-free payment processing. Timeliness: All approved payments processed within agreed timelines. Compliance: Zero audit objections or policy breaches. Reporting: On-time submission of payment MIS to management. Coordination: Smooth communication between HO and branches/divisions.