Operations Intern

About Ruh

proactive intern

Role Overview

day-to-day office operations

Key Responsibilities

Office Administration

• Maintain staff attendance, leave records, and punctuality logs.
• Organize office supplies, stationery, and courier records.
• Manage filing systems (digital and physical).
• Coordinate schedules, meetings, and internal communications.
• Assist HR with notices, letters, and onboarding tasks.

Accounts & Billing Support

• Assist the accounts/billing person in

  preparing invoices and bills

  for customers and vendors.
• Maintain records of

  payments, receipts, and pending invoices

  .
• Support

  daily/weekly reconciliation

  of accounts and flag discrepancies.
• Track petty cash and small office expenses.
• Ensure all invoices, receipts, and bills are

  accurately filed and organized

  .

Vendor & Team Coordination

• Liaise with vendors (tailors, suppliers, courier partners) for timely follow-ups.
• Support internal teams in administrative or coordination needs.

Reporting & Tracking

• Prepare daily/weekly updates on office activities and accounts.
• Flag issues, delays, or discrepancies to the manager or owner.

Requirements

• Pursuing or completed

  Bachelor’s in Commerce, Business Administration, or related field

  .
• Basic knowledge of

  accounts, billing, and Excel/Google Sheets

  .
• Strong organizational and multitasking skills.
• Good communication and ability to coordinate with vendors and staff.
• Proactive, detail-oriented, and willing to learn.

What You’ll Gain

• Hands-on exposure to

  office management, finance, and billing

  in a fashion brand.
• Practical experience in

  vendor coordination, reporting, and administrative workflows

  .
• Internship certificate & letter of recommendation.
• Opportunity for extension or full-time role based on performance.

Stipend:

Duration:

• Location:

  On-site, Kolkata