Operations Executive

Location: Chandapur Yard Telangana

Profile – Sr Executive Operations - Billing and Weighbridge

Experience- 3 years

Ctc- upto 4.8 lpa (Depends on interview)

Job Responsibilities

The Billing & Weighbridge Operator is responsible for ensuring accurate weighing of all

incoming and outgoing material trucks, generating precise invoices, delivery challans, and

maintaining up-to-date dispatch documentation in the ERP system. Acting as a critical link

between warehouse operations, dispatch, and accounts, this role ensures seamless vehicle

movement, correct billing, and statutory compliance, thereby enabling timely and error-

free deliveries to customers and maintaining stock integrity across the warehouse.

Weighbridge Operations

• Operate the weighbridge system for all incoming and outgoing vehicles.
• Accurately record gross, tare, and net weights of trucks carrying rebar bundles, coils, cut & bend material, weldmesh, and raw material coils.
• Ensure vehicle positioning for correct weighing and avoid misreads or double weighing.

Billing & Documentation

• Generate delivery challans, invoices, and gate passes as per dispatch schedule.
• Maintain accurate records of weighment slips, dispatch documents, and ERPentries.
• Reconcile weighbridge data with billing entries daily for dispatch accountability. Coordination
• Coordinate with dispatch team, warehouse supervisors, and drivers to ensure smooth vehicle movement.
• Communicate with sales, customer service, and logistics teams to release documents promptly for customer vehicles.

Compliance & System Entries

• Ensure that all weighing and billing comply with company SOPs, customer requirements, and statutory norms.
• Update ERP or Tally systems with weighment and billing data in real-time to maintain stock accuracy.
• Record Maintenance & Reporting
• Maintain weighbridge logbooks, calibration records, and statutory weighment certificates.
• Generate daily dispatch reports, weighbridge summary reports, and billing registers for management review.

Safety & Housekeeping

• Ensure weighbridge area cleanliness, free vehicle movement, and adherence to safety standards.
• Report any weighbridge malfunction or software issues to plant IT or maintenance team immediately.

Desired Academic Qualifications- Bachelor’s degree; Diploma acceptable with relevant experience.

Desired Work Experience

Minimum 3-5 years in weighbridge operations, billing, and dispatch documentation

Key Performance Indicators

• Zero errors in gross, tare, and net weight entries.
• 100% invoices and delivery challans generated within dispatch timelines.
• Real-time and error-free weighment and billing data entry in ERP/Tally.
• Zero documentation gaps or discrepancies during internal or external audits.
• Stock and dispatch reconciliation variance within permissible limits (0-0.5%).
• No delays in vehicle movement due to billing or weighbridge operations.
• Daily, weekly, and monthly weighbridge and billing reports submitted on time.
• Zero safety incidents or operational non-compliances at weighbridge area.
• 100% up-to-date calibration and statutory weighment certificates maintained.
• No customer complaints due to billing or dispatch documentation errors.