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Office Operations Executive

Office Operations Executive

ValueMentor

2 years

0 Lacs

Kochi Kerala India

Posted:3 days ago| Platform:

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Skills Required

support management coordination procurement documentation compliance processing onboarding mobility licensing governance retrieval audit checks risk service sourcing excel tracking reporting data communication

Work Mode

On-site

Job Type

Full Time

Job Description

Job Summary

We are looking for a proactive and detail-oriented Operations Executive with a minimum of 2 years of experience to support and streamline daily business operations across India, UAE, and KSA. This role requires a strong focus on travel and visa management, vendor coordination, procurement, and internal operational process documentation & management. The ideal candidate should be process- driven, budget-conscious, and able to multi-task across regions. Willingness to travel, liaise with vendors, and handle field-based requirements is essential.

Key Responsibilities, Deliverables / Outcomes

Monitor and communicate regulatory changes in UAE, India, and KSA to internal stakeholders, ensuring timely compliance and minimizing business risk.
Manage travel arrangements (flights, accommodation, itinerary) for employees to ensure cost- effective, timely, and hassle-free travel experiences.
Oversee end-to-end visa processing and immigration documentation to guarantee smooth onboarding and international mobility without delays.
Track and ensure adherence to all licensing and governance deadlines, avoiding penalties and maintaining operational continuity.
Maintain and organize company documentation (physical and digital), ensuring quick retrieval, version control, and audit readiness.
Create and update process documentation and SOPs to standardize operations and improve internal efficiency.
Calendarize and track all recurring tasks such as renewals, filings, and compliance checks, ensuring no deadline is missed.
Manage insurance policies, including renewals, coordination, and claims, to ensure continuous coverage and risk mitigation.
Handle vendor management, including onboarding, documentation, renewals, and performance coordination to ensure cost-effective and reliable service delivery.
Provide cross-functional operational and administrative support, enhancing internal coordination and day-to-day business execution.

Key Skills

Travel & Visa Management Expertise:

Proven ability to manage end-to-end travel bookings and visa processes, including coordination with embassies and agents.

Vendor & Procurement Handling

Experience in sourcing, onboarding, and managing vendors, including documentation, renewals, and cost-effective procurement.

Regulatory & Compliance Awareness

Understanding of business licensing, regulatory timelines, and compliance in India, UAE, and KSA.

Advanced Excel & Documentation Management

Strong command over MS Excel for tracking, reporting, and data handling; ability to maintain structured documentation (physical and digital).

Field Coordination & Travel Readiness

Willingness and ability to travel locally/regionally for vendor coordination, documentation, and site-based operational tasks.

Key Competencies

Accountability & Ownership
Time & Task Management.
Proactive Communication & Stakeholder Management
Problem Solving & Decision Making
Adaptability

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Office Operations Executive