Office Manager

Responsibilities of Office Manager – Arc Space Concept Studio1. Office AdministrationManage day-to-day office operations, correspondence, and filing systems.Maintain schedules, meetings, and follow-ups for management.Coordinate between design, project, and site teams to ensure smooth workflow.Oversee office supplies, maintenance, and vendor relationships.2. Accounts & Finance (Basic Level)Record daily expenses, petty cash, and prepare vouchers.Maintain client payment follow-ups and reminders.Support external accountant/CA by providing timely records and documentation.Prepare basic monthly expense and income reports for management review.3. Sales & Client RelationshipRespond to client inquiries via calls, WhatsApp, or email.Schedule client meetings and assist in follow-ups until conversion.Maintain CRM (Customer Relationship Management) system for ongoing leads.Ensure clients feel engaged and updated about their projects.4. Digital Marketing CoordinationCoordinate with internal team (e.g., Yaseen) for social media posting and video editing.Upload content across Instagram, YouTube, Facebook, etc. as per branding strategy.Track performance of posts and prepare simple reports (reach, leads, engagement).Support in preparing presentations, brochures, and promotional materials.5. Documentation & ReportingDraft letters, proposals, quotations, and agreements.Maintain HR records, attendance, leave tracking, and staff documentation.Prepare weekly and monthly reports for the CEO and management team.Keep all legal and statutory documents of the company updated.6. Team & Client SupportAct as the first point of contact for visitors and clients at the office.Ensure professional communication and representation of the company.Assist management in recruitment coordination and onboarding of new staff.Support training sessions, meetings, and presentations.---🎯 Key Skills RequiredStrong communication (English + Malayalam/Hindi).Multi-tasking ability and organizational skills.Basic accounting knowledge (Tally/Excel).Computer proficiency (MS Office, Google Workspace).Social media awareness and digital marketing basics.