Office Coordinator

Role Overview:

The Office Coordinator will be responsible for managing day-to-day office operations, coordinating between project teams, handling administrative tasks, and ensuring smooth workflow in the construction office. The role requires excellent organizational, communication, and multitasking skills.

Key Responsibilities:

• Manage day-to-day office administration and support project teams.
• Maintain project files, contracts, purchase orders, and office documentation.
• Coordinate communication between management, site engineers, contractors, and vendors.
• Schedule meetings, site visits, and appointments for project managers and engineers.
• Handle phone calls, emails, and correspondence with clients, suppliers, and stakeholders.
• Maintain office supplies, equipment, and ensure timely procurement.
• Assist in preparation of reports, presentations, and project documentation.
• Support HR activities such as attendance tracking, leave management, and onboarding documentation.
• Ensure compliance with office policies, safety protocols, and company standards.
• Assist in billing, invoicing, and coordination with accounts or finance teams.

Requirements:

• Bachelor’s degree in Business Administration, Management, or related field.
• 1–3 years of experience in office coordination, administration, or operations (preferably in construction or real estate).
• Good knowledge of construction project workflows and office processes.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management tools.
• Strong communication and interpersonal skills.
• Organizational, multitasking, and problem-solving abilities.
• Attention to detail and ability to maintain accurate records.

Key Skills:

• Office administration & coordination
• Documentation & record keeping
• Communication & correspondence handling
• Scheduling & meeting coordination
• Vendor & client liaison
• Basic HR & finance support
• Problem-solving & multitasking

Job Types: Full-time, Permanent

Pay: ₹240,000.00 - ₹300,000.00 per year

Benefits:

• Paid time off

Work Location: In person