Office Coordinator

Office Coordinator's responsibilities generally involve managing daily office operations, providing administrative & MIS support and also, ensuring smooth and efficient work environment. This includes tasks like managing schedules, coordinating meetings, handling correspondence, maintaining records, and supervising office staff. They also play a crucial role in maintaining office supplies, managing inward & outward materials, vendors management, managing budgets, and ensuring a welcoming atmosphere for visitors specially daily administrative support & daily MIS.

• Scheduling and Calendar Management: Coordinating appointments, meetings, and conference room bookings.
• Communication: Handling phone calls, emails, and other forms of communication, both internal and external.
• Record Keeping: Maintaining physical and digital files, organizing documents, and ensuring proper record management.
• Correspondence: Managing incoming and outgoing mail, faxes, and other correspondence.
• Report Preparation: Assisting with the creation of reports, presentations, and other documents.

Office Management:

• Office Supplies: Monitoring inventory, ordering supplies, and ensuring adequate stock of essential items.
• Office Maintenance: Overseeing general office upkeep, including cleaning, repairs, and maintenance of equipment.
• Budget Management: Assisting with budget preparation, tracking expenses, and managing office expenditures.
• Vendor Management: Building and maintaining relationships with vendors for office supplies and services.
• Visitor Management: Greeting visitors, providing information, and ensuring a welcoming atmosphere.

Support for Staff:

• HR Support: Assisting with recruitment, onboarding, and other HR-related daily & monthly tasks.
• Employee Assistance: Providing support to employees with administrative tasks and office-related needs.
• Communication: Disseminating information and updates to staff members.

Other Responsibilities:

• Event Planning: Assisting with the planning and execution of company events.
• Policy Implementation: Ensuring compliance with company policies and procedures.
• Problem Solving: Addressing and resolving any issues or challenges that arise in the office environment.
• Supervising Staff: Overseeing the work of other administrative staff or support personnel.

Qualification : Minimum H.S. / Graduate / Masters / any others qualifications. MBA or any other higher qualifications will be added advantage. Working knowledge with SAP preferred but not mandatory. Knowledge with any other Computer application also eligible like ERP, Advance Excel or any other computer software etc. Must aware with basic computer knowledge.

Immediate joiners & also, physically & mentally active candidate will be preferred.

Salary range from Rs. 12000/- to maximum upto Rs. 20,000/- P.M. Salary will be commensurate with required skills, knowledge & qualifications. For outstanding candidates salary will be negotiable discretion by the management.

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Dhulagori, Howrah, West Bengal: Reliably commute or planning to relocate before starting work (Required)

Education:

• Higher Secondary(12th Pass) (Required)

Language:

• Bengali (Required)
• English, Hindi, Bengali (Required)

Location:

• Dhulagori, Howrah, West Bengal (Required)

Work Location: In person