Office Administrator

Job Title:

Company:

Location:

Reports To:

Job Type:

About R. Ginodia & Co. LLP:

Job Summary:

Key Responsibilities:

Office Operations & Management:

o   Oversee daily office administrative activities to ensure efficiency and compliance with firm policies.

o   Manage office supplies inventory, including procurement, stocking, and distribution, ensuring adequate supplies are always available.

o   Coordinate with vendors, service providers, and building management for office maintenance, repairs, and other services (e.g., IT support, cleaning, security).

o   Ensure all office equipment (printers, scanners, photocopiers, etc.) is in good working order and arrange for servicing as needed.

Facility & Resource Management:

o   Manage meeting room bookings and ensure they are well-prepared for internal and external meetings.

o   Assist in maintaining a secure and organized office environment, including managing access controls if applicable.

o   Coordinate logistical support for internal events, training sessions, or staff gatherings.

Administrative Support:

o   Provide general administrative support to various departments and legal teams as required.

o   Assist with document management, including filing (physical and electronic), archiving, and retrieval of sensitive legal documents and records.

o   Handle incoming and outgoing mail, couriers, and deliveries, ensuring timely distribution and dispatch.

Vendor & Billing Coordination:

o   Assist with basic accounting and reconciliation tasks related to office expenses.

o   Maintain vendor contracts and relationships.

Communication & Coordination:

o   Act as a point of contact for internal staff regarding administrative queries and support needs.

o   Facilitate communication between different departments and levels of staff.

Compliance & Confidentiality:

o   Adhere strictly to firm policies regarding confidentiality, data protection, and office procedures, particularly concerning sensitive legal information.

Qualifications:

Education:

Experience:

o   Minimum 5+ years of prior experience as an Office Administrator, Office Coordinator, or Senior Administrative Assistant in a professional office environment.

o   Prior experience in a law firm or a professional services organization is highly preferred.

Skills:

Exceptional organizational and multitasking abilities

Proficiency in MS Office Suite

o   Excellent written and verbal communication skills in English. Proficiency in Bengali and Hindi is highly desirable.

What We Offer:

·       A professional, stimulating, and supportive work environment.

·       Competitive salary and benefits package commensurate with experience.

·       Opportunities for professional growth and development within office administration.

To Apply: