Office Administrator

Responsibilities: 1. General Office Administration:  * Manage and maintain office supplies and equipment, ensuring availability and functionality.  * Handle incoming and outgoing mail, courier services, and deliveries.  * Maintain accurate and organized filing systems, both physical and electronic.  * Ensure the office is clean, organized, and presentable at all times.  * Coordinate office maintenance and repairs with vendors.  * Manage office access and security protocols.  * Handle travel arrangements, including booking flights, accommodations, and transportation.  * Manage meeting room bookings and ensure necessary resources are available.  * Assist with the onboarding process for new employees, including workspace setup and orientation. 2. Communication and Correspondence:  * Answer and direct phone calls, emails, and other inquiries in a professional and timely manner.  * Draft and prepare correspondence, reports, and presentations as required.  * Maintain accurate records of communications and ensure follow-up actions are taken.  * Act as a point of contact for internal and external stakeholders. 3. Data Management and Record Keeping:  * Maintain and update databases and records, ensuring accuracy and confidentiality.  * Generate reports and summaries from data as required.  * Assist with data entry and processing.  * Manage and organize electronic files and documents. 4. Financial Administration (As Assigned):  * Assist with processing invoices and payments.  * Maintain records of expenses and receipts.  * Assist with budget tracking and reporting.  * Manage petty cash and reconcile expenses. 5. Event Coordination (As Assigned):  * Assist in planning and organizing internal and external events.  * Coordinate logistics, including venue booking, catering, and transportation.  * Manage event registration and participant communication. 6. Support to Management and Staff:  * Provide administrative support to management and staff as needed.  * Assist with scheduling appointments and meetings.  * Prepare meeting agendas and minutes.  * Handle confidential information with discretion. Required Skills and Qualifications:  * Bachelor's degree in any discipline (preferred).  * Proven experience in an administrative role, preferably in a healthcare or related industry.  * Excellent organizational and time management skills.  * Strong verbal and written communication skills.  * Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).  * Ability to prioritize tasks and work independently.  * Strong attention to detail and accuracy.  * Ability to maintain confidentiality.  * Excellent interpersonal and customer service skills.  * Ability to adapt to changing priorities and work in a fast-paced environment.  * Familiarity with office equipment and procedures.  * Knowledge of basic accounting principles (preferred). Preferred Qualifications:  * Experience in a healthcare setting.  * Knowledge of local Hyderabad vendors and service providers.  * Fluency in Telugu and Hindi, in addition to English. Personal Attributes:  * Professional and presentable.  * Proactive and resourceful.  * Team player.  * Positive attitude.  * Problem-solving skills.