Esmart Healthcare

Responsibilities: 1. General Office Administration: * Manage and maintain office supplies and equipment, ensuring availability and functionality. * Handle incoming and outgoing mail, courier services, and deliveries. * Maintain accurate and organized filing systems, both physical and electronic. * Ensure the office is clean, organized, and presentable at all times. * Coordinate office maintenance and repairs with vendors. * Manage office access and security protocols. * Handle travel arrangements, including booking flights, accommodations, and transportation. * Manage meeting room bookings and ensure necessary resources are available. * Assist with the onboarding process for new employees, including workspace setup and orientation. 2. Communication and Correspondence: * Answer and direct phone calls, emails, and other inquiries in a professional and timely manner. * Draft and prepare correspondence, reports, and presentations as required. * Maintain accurate records of communications and ensure follow-up actions are taken. * Act as a point of contact for internal and external stakeholders. 3. Data Management and Record Keeping: * Maintain and update databases and records, ensuring accuracy and confidentiality. * Generate reports and summaries from data as required. * Assist with data entry and processing. * Manage and organize electronic files and documents. 4. Financial Administration (As Assigned): * Assist with processing invoices and payments. * Maintain records of expenses and receipts. * Assist with budget tracking and reporting. * Manage petty cash and reconcile expenses. 5. Event Coordination (As Assigned): * Assist in planning and organizing internal and external events. * Coordinate logistics, including venue booking, catering, and transportation. * Manage event registration and participant communication. 6. Support to Management and Staff: * Provide administrative support to management and staff as needed. * Assist with scheduling appointments and meetings. * Prepare meeting agendas and minutes. * Handle confidential information with discretion. Required Skills and Qualifications: * Bachelor's degree in any discipline (preferred). * Proven experience in an administrative role, preferably in a healthcare or related industry. * Excellent organizational and time management skills. * Strong verbal and written communication skills. * Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to prioritize tasks and work independently. * Strong attention to detail and accuracy. * Ability to maintain confidentiality. * Excellent interpersonal and customer service skills. * Ability to adapt to changing priorities and work in a fast-paced environment. * Familiarity with office equipment and procedures. * Knowledge of basic accounting principles (preferred). Preferred Qualifications: * Experience in a healthcare setting. * Knowledge of local Hyderabad vendors and service providers. * Fluency in Telugu and Hindi, in addition to English. Personal Attributes: * Professional and presentable. * Proactive and resourceful. * Team player. * Positive attitude. * Problem-solving skills.