Office Administrator

ob SummaryThe Office Administrator will be responsible for overseeing and managing day-to-day administrative activities, ensuring smooth office operations, and providing support to management and staff. The role includes handling documentation, vendor coordination, office supplies, HR-related tasks, and supporting various departments to achieve operational efficiency. Key ResponsibilitiesAdministrative OperationsManage office correspondence, emails, calls, and internal communication. Prepare and maintain company records, reports, and documentation. Schedule and organize meetings, appointments, and travel arrangements. Draft and circulate memos, notices, and official communication. Office ManagementMaintain office supplies inventory and place orders when required. Ensure proper functioning of office equipment and coordinate for repairs. Supervise housekeeping and ensure a clean, organized work environment. Liaise with vendors, service providers, and contractors for office needs. HR and Employee SupportAssist in recruitment and onboarding processes for new employees. Maintain attendance, leave records, and coordinate payroll inputs. Organize employee engagement activities and training sessions. Finance & Record-KeepingHandle petty cash, vendor invoices, and expense documentation. Prepare simple financial summaries for management review. Coordinate with accounts team for timely payment follow-ups. Compliance & ConfidentialityMaintain company records and ensure data security. Ensure adherence to company policies and compliance standards. Support documentation for audits, inspections, and certifications. Management SupportProvide administrative support to directors/managers for daily tasks. Assist in preparing presentations, reports, and project updates. Act as a central point of contact for coordination across departments. Required Skills & QualificationsGraduate in any discipline (preferred: Commerce/Management background). Proven experience in office administration or related role (2–5 years). Strong organizational and multitasking abilities. Good written and verbal communication skills (English & Hindi). Proficiency in MS Office (Word, Excel, PowerPoint). Knowledge of basic accounting and HR practices will be an advantage.