Office Administrator

About the Role:

Administrator

Key Responsibilities:

Your roles and responsibilities are not limited to the below but also include:

• Provide day-to-day administrative and operational support to global teams across EMEA and the USA, including scheduling meetings, maintaining calendars, and coordinating communications across multiple time zones.
• Prepare reports, manage internal documentation, and ensure accurate record-keeping.
• Assist with onboarding, HR administration, recruitment coordination, and general people operations.
• Support operations by managing project trackers, updating templates, and ensuring efficient workflow across departments.
• Coordinate with finance and accounts teams on administrative financial activities such as invoice tracking, expense coordination, payment follow-ups, and maintaining related documentation.
• Support social media and digital activities, including content coordination, scheduling posts, engagement monitoring, and assisting with updates across company platforms.
• Handle correspondence with clients and internal stakeholders professionally and efficiently.
• Support business operations in a flexible capacity, taking ownership of ad-hoc tasks and projects as business needs evolve.
• Work closely with leadership teams to support tasks that require confidentiality and timely execution.
• Perform general office administration responsibilities in a remote setup, ensuring smooth operational functioning.

Key Qualifications

• Minimum

  3 years of experience

  in administrative, operations, or coordination roles.

• Prior experience working with US or UK-based companies

  is essential.
• Excellent verbal and written communication skills in English.
• Strong proficiency in MS Office, Google Workspace, and online collaboration tools (Teams, SharePoint, etc.).
• Ability to multitask, prioritise, and work independently with minimal supervision.
• Comfortable working

  late night or flexible shifts aligned with Irish time

  .
• Strong attention to detail, organisation, and problem-solving abilities.
• Ability to handle confidential information with discretion and professionalism.
• Proficient in Canva, LinkedIn Recruiter and SharePoint.

The selected candidate will report directly to the ASafe Global Management Team.