Office Administrator

Date posted: December 29, 2025

Pay: ₹20,000.00 - ₹30,000.00 per month

Job description:

Job Title: Office Administrator

Location: Paribahan Nagar, Matigara, Siliguri, West Bengal 734010

Department: Office Administration

Reports To: Admin Head/Director

Experience: Minimum 1-5 years

Qualification: Graduate

Role Overview:

We are looking for Admin to join our team. The candidate should have Admin experience, preferably in the tea industry. The Admin will handle daily task from office facilitation, smooth daily operations, focusing on organization, support for staff, covering tasks like managing office supplies/facilities, scheduling, record-keeping, handling correspondence (calls, emails), preparing documents, supporting HR/finance, and acting as a key point of contact for internal/external stakeholders, requiring strong communication, attention to detail, and multitasking skills.

Key Responsibilities:

1. Office Operations Management

• Ensure smooth day-to-day functioning of the corporate office
• Maintain office discipline, seating arrangements, and infrastructure
• Coordinate housekeeping, security, and front-office staff
• Ensure uninterrupted availability of office utilities and services

2. Facility & Infrastructure Management

• Oversee maintenance of office premises, equipment, and furniture
• Coordinate AMC vendors for IT peripherals, ACs, lifts, power backup, etc.
• Ensure compliance with safety, fire, and emergency norms
• Conduct periodic facility inspections and corrective actions

3. Vendor & Contract Management

• Identify, coordinate, and manage admin-related vendors
• Monitor service quality and SLA adherence
• Verify invoices, track contracts, and support timely payments
• Negotiate cost-effective vendor arrangements where applicable

4. Asset & Inventory Control

• Maintain updated asset register (IT & non-IT)
• Track issuance, movement, and disposal of assets
• Manage stationery, pantry, and consumables inventory
• Prevent loss, misuse, and unnecessary procurement

5. Employee Support & Coordination

• Support HR in onboarding & exit logistics (ID cards, access, seating)
• Address employee admin-related queries and concerns
• Coordinate travel, accommodation, and transport arrangements
• Manage meeting rooms, conferencing, and guest arrangements

6. Compliance & Policy Adherence

• Ensure adherence to company admin policies and SOPs
• Maintain statutory displays and corporate compliance documentation
• Support audits, inspections, and internal reviews
• Implement management instructions promptly

7. Cost Control & Budget Management

• Track admin expenses against approved budgets
• Identify cost-saving opportunities without compromising quality
• Prepare monthly admin MIS and expense reports
• Control wastage and optimize resource utilization

8. Security & Protocol Management

• Ensure visitor management and access control procedures
• Monitor ID card compliance and office entry/exit protocols
• Coordinate with security for incident handling
• Maintain confidentiality and professionalism at all times

Key Skills:

· Proficiency in administrative and organizational and communication skills.

· Facility and Vendor Management. Vendor coordination and service monitoring.

· Financial & Cost Control Skills

· Proficiency in MS Excel, Word, Outlook, PowerPoint

· Awareness of safety, security, and compliance requirements

Benefits:

• Leave encashment

Schedule:

• Day shift

Work Location: In person

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person