Office Admin

We are looking for a proactive and detail-oriented Office Administrator to ensure smooth day-to-day operations of our office. This role involves managing administrative tasks, coordinating with vendors, supporting the leadership team, and ensuring the office environment runs efficiently.

Key Responsibilities:

Office Operations

• Oversee day-to-day office administration, including facility management, maintenance, and supplies procurement.
• Manage vendor relationships for housekeeping, security, and IT services.
• Ensure compliance with office safety and hygiene standards.

Documentation & Reporting

• Maintain and organize company records, contracts, and documentation.
• Assist in HR paperwork like onboarding, employee records, and attendance tracking.

Financial Administration

• Support the finance team in petty cash handling, expense tracking, and invoice coordination.
• Assist in basic accounting documentation for audits and monthly reporting.

Travel & Logistics Coordination

• Handle bookings for employee travel, guest accommodations, and courier services.
• Manage logistics for meetings, events, and company offsites.

Team & Leadership Support

• Provide administrative support for the leadership team's scheduling and meeting coordination.
• Assist in the procurement of office equipment and manage vendor quotations.

Office Culture & Events

• Plan team activities, celebrations, and employee engagement events.
• Maintain a welcoming and productive office environment.

Key Skills & Competencies

• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficiency in MS Office / Google Workspace tools.
• Basic knowledge of bookkeeping and procurement processes is a plus.
• Problem-solving attitude with the ability to work independently.

Qualifications

• Bachelor’s degree in Administration, Business, or related field.
• 1–3 years of experience in office administration, preferably in startups or SMEs.
• Familiarity with office management software is an advantage.